Purchasing Officer

IMPACT BPO SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading procurement firm in Singapore is seeking a Purchasing Associate to manage procurement activities, issue purchase orders, and ensure supplier compliance. The ideal candidate will have at least O Levels education, one year of experience, and strong communication skills. This role offers opportunities for entry-level applicants, along with training. Competitive salary based on experience.

Qualifications

• 1 year of working experience in a purchasing, procurement, or supply chain role.
• Basic knowledge of procurement processes and vendor management.
• Entry level welcome to apply, training will be provided.

Responsibilities

• Issue purchase orders to suppliers accurately and in a timely manner.
• Verify POs align with internal specifications, pricing agreements, and lead times.
• Maintain up-to-date records of all supplier delivery schedules.

Skills

Communication skills

Negotiation skills

Attention to detail

Proficient in Excel

Organizational skills

Education

O Levels and above

Tools

Microsoft Office

Nav

Job description

Responsibilities:

• Issue purchase orders to suppliers accurately and in a timely manner.
• Verify POs align with internal specifications, pricing agreements, and lead times.
• Adjust order schedules in response to changes in customer demand or production timelines.
• Maintain proactive communication with suppliers to manage changes and minimize disruptions.
• Maintain up-to-date records of all supplier delivery schedules.
• Track order confirmations, expected delivery dates, and ensure accurate data entry into internal systems.
• Monitor supplier shipments to ensure on-time delivery.
• Follow up on any shipment delays, discrepancies, or urgent requirements to minimize impact on operations.
• Manage all purchasing-related documentation, including PO filing, delivery orders, invoices, and goods receipt notes (GRNs)
• Ensure documentation complies with internal policies and audit requirements.
• Prepare and maintain regular reports on procurement activities, material status, supplier performance, and order tracking.
• Update internal stakeholders on critical issues such as delays, shortages, or cost changes.
• Use ERP or procurement systems to ensure accurate and up-to-date data reporting.
• Assist the purchasing department with additional tasks or projects as assigned by the superior.

Requirements:

• Min. O Levels and above.
• 1 year of working experience in a purchasing, procurement, or supply chain role.
• Entry level welcome to apply and training will be provided.
• Basic knowledge of procurement processes and vendor management.
• Proficient in Microsoft Office (especially Excel) and Nav.
• Good communication and negotiation skills.
• Organized, detail-oriented, and able to multitask in a fast-paced environment.
• Salary will be paid based on working experience and qualification

If you are shortlisted for the first round of screening, our Recruiter will contact you directly.

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