Purchasing Executive

A.SUNSET OPERATIONS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A hospitality company in Singapore is seeking a Purchasing Executive responsible for procurement operations. The ideal candidate will have a degree in Business Administration or Hotel Management, 2-3 years of experience in hospitality, and strong negotiation skills. This role demands collaboration with various departments to ensure efficient purchasing and timely deliveries.

Qualifications

• Minimum 2-3 years of experience in the field of hospitality and F&B.
• Minimum two years in the same position.
• Good business awareness including external markets and competitor positions.

Responsibilities

• Assist in all procurement operations across the Company.
• Screen purchase requisitions and ensure legitimacy.
• Handle vendor questions and product substitutions.

Skills

Excellent organizational skills

Excellent communication skills

Negotiation Skills

Problem-solving skills

Fluent in English

Education

BA degree in Business Administration or Hotel Management

Tools

Microsoft Office

Dynamic 365 Finance and Operations

Job description

Job Purpose

The Purchasing Executive shall be responsible for assisting in all procurement operations across the Company.

Principal Accountabilities

1. Screens purchase requisitions, ensuring that they are properly approved and legitimate.
2. Assists in identifying sources of supply through regular market reviews sustainability, ethical purchasing standards and costing
3. Assists in soliciting price quotations based on information contained in the purchase requisition.
4. Handles vendor questions, delivery requirements and product substitution or cancellations.
5. Assists departments in the development of specifications for required products or services
6. Prepares purchase orders, change orders and order cancellations.
7. Ensure competent quality execution of all regular purchasing duties and administrative works.
8. Maintain complete updated purchasing records/data and pricing in the system.
9. Prepare reports and summarize data
10. Execution and monitoring of all regular purchasing duties.
11. Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
12. Assist in managing and following up orders.
13. Handling and monitoring of claims to vendors for defectives, shortage, missing items.
14. Coordinate with suppliers to ensure on-time delivery.
15. Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
16. Ensure compliance with company guidelines, purchasing policies and procedures and Sunset Hospitality guidance during supplier negotiations.
17. Monitor and co-ordinate deliveries of items between suppliers, regularly update the Manager in Charge at the venues.
18. Ensure that purchasing department policies and procedures are being followed unless authorized by the immediate manager
19. Performs other duties pertinent to this job as assigned

Communication & Working Relationships

1. Collaborates closely with the Manager-in-Charge
2. Interacts with different departments and the storekeeper to ensure accurate requisitions.
3. Follow-up with suppliers to guarantee prompt delivery of products

Knowledge, Skills, and Experience

1. BA degree in Business Administration or Hotel Management Degree from a reputable university
2. Minimum 2-3 years of experience in the field of hospitality and F&B, and minimum two years in the same position
3. Excellent organizational, communication and presentation skills
4. Excellent Interpersonal and Negotiation Skills
5. Fluent in English
6. Excellent computer skills, (Microsoft office)
7. Dynamic 365 Finance and Operations is Plus
8. Good business awareness including external markets and competitor positions.
9. Good knowledge of policies and procedures, their development and applications
10. Highly cooperative team spirit
11. Problem-solving skills