Purchasing Executive

PIGEON SINGAPORE PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading company in the FMCG sector is seeking a dedicated individual to manage export sales and purchase orders. The role involves coordinating with suppliers, handling customs clearance, and ensuring timely delivery of shipments. Ideal candidates will have a diploma or degree, at least 2 years of relevant experience, and strong analytical and communication skills.

Qualifications

• At least 2 years of relevant experience, preferably in the FMCG industry.
• Proficient in both written and spoken English.
• Strong business acumen.

Responsibilities

• Manage purchase orders and ensure timely delivery of shipments.
• Coordinate with suppliers and handle customs clearing for incoming shipments.
• Monitor supplier delivery performance and prepare monthly insurance coverage.

Skills

Detail-oriented

Customer-focused

Strong analytical skills

Excellent communication skills

Education

Diploma or Degree in related disciplines

Tools

Microsoft Office

SAP

Job description

Responsibilities:

1. Receive the Export Sales submit their Blanket Sales Order in ERP System BC365.
2. Generate Purchase Orders through MRP from the Planning worksheet, consolidate, and release them for the Singapore portion. Define the ship-to warehouse code, email suppliers for acceptance and acknowledgment, and specify return instructions via email, Proforma Invoice, or signed and endorsed PO.
3. Ensure the PO arrives in Singapore.
4. Fulfill each product order quantity as per the PO.
5. Release the Purchase Order generated from MRP (back-to-back) from Sales Order to suppliers for direct shipment.
6. Counter-check received Proforma Invoices against Purchase Orders and acknowledge receipt via email, including the Proforma Invoice or signed PO.
7. Update incoming shipments from suppliers into the Purchase Orders.
8. Coordinate with suppliers to follow the delivery schedule prior to the PO arrival date.
9. Email Shipping Documents to prealert the appointed clearing agent and third-party warehouse for necessary processing.
10. Handle customs clearing for all incoming shipments.
11. Email Forwarder’s Delivery Orders and Suppliers’ Packing Lists of all incoming shipments to QC.
12. Validate third-party warehouse putaway/inbound entries of Goods Receipts for all shipments into BC365 system.
13. For suppliers with TT remittance terms, request finance to process payments and send remittance slips via fax and email.
14. E-file a set of shipping documents into the server for each supplier’s shipment file.
15. Update Item Master with new items, supplier purchase prices, and default vendors to ensure accurate planning in MRP.
16. Monitor supplier delivery performance monthly to ensure timely arrivals.
17. Submit Form D upon receipt from suppliers for customer tax exemption and update the Form D control sheet.
18. Follow up with suppliers regarding outstanding Form D.
19. Prepare Letters of Credit with L/C terms for certain suppliers and submit to the bank through the Finance Manager or local courier.
20. Follow up on Quality Issue Reports (DNF) with suppliers for replacements of damaged items and update the quality issue sheet for closure.
21. Liaise with suppliers regarding direct shipment schedules, coordinate with the shipping department to prepare Proforma Invoices, and release shipping instructions for monthly shipments.
22. Prepare monthly insurance coverage for all incoming shipments and email to the insurance agent at the beginning of each month.

Requirements:

• Diploma or Degree in related disciplines.
• At least 2 years of relevant experience, preferably in the FMCG industry.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), SAP or equivalent.
• Detail-oriented and customer-focused with strong business acumen.
• Strong analytical and management skills.
• Excellent interpersonal, communication, and presentation skills.
• Proficient in both written and spoken English.