Purchasing Assistant

Giken Sakata (S) Ltd; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading procurement firm in Singapore is seeking a procurement officer responsible for materials planning, purchase order management, and shipment monitoring. Ideal candidates have at least 1 year of experience in purchasing or supply chain roles, with proficiency in Microsoft Office and strong communication skills. This position requires attention to detail and the ability to multitask in a fast-paced environment.

Qualifications

• Minimum 1 year of working experience in a purchasing, procurement, or supply chain role.
• Basic knowledge of procurement processes and vendor management.
• Proficient in Microsoft Office (especially Excel).
• Good communication and negotiation skills.
• Organized, detail-oriented, and able to multitask in a fast-paced environment.
• Able to start work immediately or within short notice is an added advantage.

Responsibilities

• Coordinate with relevant departments for material forecasting and planning.
• Issue Purchase Orders to suppliers timely and accurately.
• Reschedule orders based on demand changes or delivery timelines.
• Update and maintain supplier delivery schedules.
• Monitor supplier shipments for timely delivery.
• Handle documentation related to purchasing processes.
• Support the purchasing department with ad-hoc tasks.

Skills

Communication skills

Negotiation skills

Detail-oriented

Multitasking

Microsoft Office proficiency

Job description

Job Responsibilities

Materials Planning:

• Coordinate with relevant departments to forecast and plan material requirements based on demand and inventory levels.
  
  

Purchase Order (PO) Management:

• Issue Purchase Orders to suppliers in a timely and accurate manner.

• Ensure all POs are aligned with internal requirements and pricing agreements.

Rescheduling and Adjustments:

• Reschedule orders based on changes in demand or delivery timelines.

• Communicate effectively with suppliers to accommodate adjustments.

Supplier Delivery Schedule Updates:

• Update and maintain accurate records of supplier delivery schedules.

• Track order confirmations and expected delivery dates.

Shipment Monitoring:

• Monitor supplier shipments to ensure timely delivery.

• Follow up on delays, discrepancies, or urgent requirements.
  
  

Documentation and Paperwork:

• Handle all related documentation such as PO filing, delivery orders, invoices, and GRNs.

• Ensure compliance with company policies and procedures.

Ad-hoc Duties:

• Support the purchasing department in any other tasks as assigned by the superior.

Job Requirements

- Minimum 1 year of working experience in a purchasing, procurement or supply chain role

- Basic knowledge of procurement processes and vendor management

- Proficient in Microsoft Office (especially Excel)

- Good communication and negotiations skills

- Organize details-oriented, and able multitask in fast-paced environment

- Able to start work immediately or within short notice an added advantage