Purchasing and Admin Executive

Private Advertiser; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading company in Singapore is seeking a Purchasing Planner to support their purchasing strategies and inventory management. The role requires collaboration with logistics and suppliers to optimize purchasing processes, along with strong analytical skills to prepare reports and identify trends. Candidates should have relevant diplomas and 4-5 years of experience in a similar role, with proficiency in Microsoft Office and Navision. This is an opportunity to contribute effectively to the company's inventory management goals.

Qualifications

• Diploma or Degree in Purchasing/Inventory Management or relevant subjects.
• 4-5 years of relevant experience in purchasing and inventory management.
• Basic IT skills required.

Responsibilities

• Execute the Purchasing Plan according to company's procedures and inventory management goals.
• Manage inventory planning and demand forecasting.
• Coordinate with suppliers and freight forwarders for stock management.

Skills

Microsoft Office

Advanced Excel

Power BI

Education

Min Diploma, Advanced/Higher/Graduate Diploma or Degree

Tools

Microsoft Dynamics Navision

Job description

Purchasing Planning

Support the Director in translating the company’s Purchasing Strategies and Policies into an Inventory Management Plan and Purchasing Plan

Execute the Purchasing Plan according to Company's procedures and inventory management goals.

Compliance with Company's Targets and Key Performance Indicators (KPI).

Collaborate with Logistics on inventory management and warehouse capacity for proper stocks control.

Maintain good and timely communication with Suppliers to optimize purchasing and delivery processes.

Coordinate and support contract negotiations to ensure legal requirements are met and contracts are signed within agreed timelines.

Purchasing Activities

Manage inventory Planning and Demand Forecasting - Track inventory level and order pipelines to avoid over and under stocking situation with the Inventory Plan.

Process purchase orders in Navision and co-ordinate with Suppliers and Logistics on delivery timeline.

Implement contingency plans with regards to delayed or urgent deliveries.

Ensure quality assurance processes and liaise with Suppliers on any stock discrepancies.

Verification of Purchase Orders for Shipment clearance and payments.

Liaise and co-ordinate with Freight Forwarders and Logistics/Storage Vendors for stocks.

Data Analysis and Reporting

Prepare and support analysis reports to Management.

Identify and predict trends and patterns in data and prepare Key Inventory Analysis Metrics to derive actionable recommendations.

Admin & IT Support

Support in IT technical support.

Able to perform any additional duties assigned by Reporting Manager or Managing Director.

Knowledge and Competency:

Able to use Microsoft Office, Advanced Excel, Power BI, Microsoft Dynamics Navision. Some basic knowledge of IT skills.

Qualification

Min Diploma, Advanced/Higher/Graduate Diploma or Degree

Specialized in Purchasing/Inventory Management or any other relevant subjects.

Experience

4-5 years