Purchasing Administrator

Akribis Systems Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

Akribis Systems Pte Ltd is seeking a dedicated administrative professional to assist in purchasing activities. Responsibilities include processing purchase orders, managing supplier information, and reconciling invoices. The ideal candidate should have a GCE 'N' / 'O' Level or equivalent and can demonstrate analytical and communication skills.

Qualifications

• 1-2 years of relevant admin experience in Singapore is preferred, but candidates without prior experience are welcome.
• Candidates from various fields such as Business Administration, Accounting, Hospitality, or Engineering encouraged to apply.
• Strong analytical, negotiation skills, and pleasant personality required.

Responsibilities

• Help on general administrative work related to purchasing.
• Process purchase orders and track order statuses.
• Communicate with vendors to request quotes and resolve issues.

Skills

Analytical skills

Negotiation

Communication

Education

GCE 'N' / 'O' Level / Nitec / Higher Nitec

Tools

Microsoft Office Suite

Job description

• Help on general administrative work related to purchasing

• Process purchase orders, expending work, accurately and efficiently, ensuring all necessary documentation.

• Track order statuses from placement through delivery, communicating any delays or issues to relevant departments and stakeholders.

• Maintain and update supplier information within the purchasing system, including contact details, pricing, and terms of service.

• Reconcile invoices with purchase orders and delivery receipts, investigating and resolving discrepancies with vendors and finance teams.

• Assist in managing inventory levels by monitoring stock and reorder points, flagging low stock items.

• Communicate daily with vendors to request quotes, negotiate minor terms, and resolve delivery or quality issues.

• Prepare regular reports on purchasing activities, spending trends, and supplier performance for management review.

Job Requirements

• Candidates with GCE "N" / "O" Level / Nitec/ Higher Nitec in various fields such as Business Administration, Accounting, Hospitality, Communications, or Engineering are encouraged to apply.

• 1-2 years of relevant admin experience in Singapore is preferred, but candidates with no prior experience are welcomed to apply.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) for data management, reporting, and correspondence Data entry and record-keeping accuracy.

• Strong analytical, negotiation, pleasant personality and work with all levels of people.