Purchaser (Provision/Marine)

CHINA MERCHANTS ENERGY SHIPPING (SINGAPORE) HOLDING PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading company in marine logistics is seeking a Purchaser for Marine Provisions to ensure timely supplies for vessels. The ideal candidate will have proven purchasing experience and strong communication skills in English and Chinese, alongside office management capabilities. This role involves sourcing high-quality provisions, coordinating with suppliers, and managing inventory, contributing to the overall efficiency of operations in the Food & Beverage division.

Qualifications

• Proven experience in purchasing provisions for vessels.
• Ability to work independently and efficiently.
• Strong verbal and written communication in English and Chinese.

Responsibilities

• Review and approve invoices for Accounts Payable processing.
• Conduct monthly Statements of Account reviews for suppliers.
• Manage customer relationships and develop new business opportunities.

Skills

Provision suppliers experience

Food & Beverages background

Office digitalization skills

Strong communication skills

Tools

MS Office (Excel, Word, PowerPoint)

Job description

Job Summary:
The Purchaser (Marine Provision) plays a critical role in ensuring timely and high-quality provision supplies for vessels, including vegetables, poultry, groceries, cooking ingredients, beverages, and more. The successful candidate will be responsible for sourcing these items at competitive prices, ensuring quality, and coordinating with both suppliers and service crews onboard vessels, particularly those in the Food & Beverage (F&B) department. The candidate should have relevant purchasing experience, the ability to manage daily office tasks, and be willing to board vessels to communicate with crew members.

Working location: 40 Penjuru Lane, S609216

Essential Skills required:

1) working experience in provision suppliers, Food & Beverages background are welcome;

2) Physical strong as this role player need climb and onboard huge vessels;

3) Office digitalization skills;

Key Responsibilities:

1) Invoice Approval:

Review and approve invoices for Accounts Payable (AP) processing. Ensure accuracy of invoice number, amount, purchase order (PO), and attachments before forwarding to accounts for payment processing.

2) Vendor / Supplier SOA Clearance:

Conduct monthly Statements of Account (SOA) reviews and clearances for suppliers to ensure all payments are up to date.

3) Price List Management:

Collect and compare monthly price lists from suppliers and update the system accordingly to reflect the latest pricing.

4) Customer Relationship Management:

Build and maintain strong relationships with customers. Collect feedback and communicate customer needs and requirements to suppliers.

5) New Customer Development:

Identify and approach potential customers, presenting the company's services and developing new business opportunities.

6) Sales Reporting:

Compile weekly sales data and update both weekly and monthly reports within the shared file system.

7) ERP System Management:

Oversee ERP system operations, provide staff training, and ensure that all relevant processes and approval guidelines are well-understood and followed.

8) Operational Procedures Management:

Assist in streamlining purchasing and operational workflows to ensure clarity in staff responsibilities and smooth operational processes.

9) Inquiries and Quotations:

Respond to inquiries and assist in obtaining quotations for supplies as required. Regularly communicate with the vessel teams for operational support.

Job Requirements:

· Proven experience in purchasing provisions and bonded stores for vessels.

· Ability to work independently and efficiently.

· Proficiency in MS Office (Excel, Word, PowerPoint).

· Strong communication skills, both verbal and written in English and Chinese as this role-player needs to contact with majority of Chinese speaking clients.