Purchaser cum Administrative Assistant

ENG SENG TECH PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading tech firm in Singapore is seeking a dedicated individual for purchasing and administrative duties. The role involves sourcing suppliers, managing purchase orders, and providing clerical support. Candidates should have 1-2 years of experience, strong organizational skills, and proficiency in Microsoft Office. A positive working attitude and attention to detail are essential for success in this position.

Qualifications

• 1-2 years of experience in purchasing, administrative, or office support roles.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to multitask and work independently with minimal supervision.

Responsibilities

• Source and evaluate suppliers and products for optimal cost-effectiveness.
• Prepare purchase requisitions and purchase orders.
• Liaise with vendors to confirm order status and resolve shipment issues.

Skills

Communication skills

Organizational skills

Attention to detail

Tools

Microsoft Office

Job description

Roles & Responsibilities:

Purchasing Duties:

• Source and evaluate suppliers, products, and pricing to ensure optimal cost-effectiveness, quality, and reliability.
• Invite and assess quotations from various vendors by comparing factors such as price, product quality, service and support, availability, supplier reputation, compliance, and production/distribution capabilities.
• Prepare and submit purchase requisitions with complete supporting documentation for management approval.
• Prepare purchase orders and ensure procurement records are accurate, complete, and up to date.
• Liaise with vendors to confirm order status, delivery timelines, and resolve any issues related to shipments.
• Maintain inventory records and assist in monitoring stock levels to prevent shortages or overstocking.
• Verify goods received against purchase orders and delivery notes; investigate and resolve discrepancies promptly.

Adminstrative Duties:

• Perform general office duties such as filing, data entry, scanning, and document control.
• Manage office supplies and ensure stock levels are maintained.
• Handle incoming calls, emails, and correspondence professionally.
• Provide clerical support to HR and Finance teams, such as invoice filing, leave tracking, and basic document processing.
• Assist in salary tabulation, including the preparation and verification of attendance records, overtime claims, and other payroll-related data for processing.
• Organize and coordinate meetings, appointments, and travel arrangements as required.
• Attend meetings, take accurate notes, and prepare and distribute meeting minutes in a timely manner.

Requirements:

• At least 1–2 years of experience in purchasing, administrative, or office support roles.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Good communication, organization, and interpersonal skills.
• Ability to multitask and work independently with minimal supervision.
• Positive working attitude and strong sense of responsibility.
• Attention to detail and accuracy.