Proposal Coordinator

CAI; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading consulting firm, CAI, seeks a Proposal Coordinator with 3-5 years of experience in the pharma/biotech industry. The ideal candidate will excel in proposal development and collaboration, with strong communication skills and expertise in Microsoft Office and CRM systems. Join a dynamic team dedicated to delivering high-quality proposals in a fast-paced environment.

Qualifications

• 3-5 years of experience in proposal development and production.
• Strong interpersonal and communication skills.
• Ability to work in a fast-paced environment.

Responsibilities

• Collaborate with teams to develop proposal responses and management plans.
• Write proposal sections and coordinate with marketing.
• Lead proposal formatting and ensure on-time delivery.

Skills

Interpersonal skills

Organization

Communication skills

Flexibility

Team-oriented

Education

Bachelor's degree in English, liberal arts, business, engineering, or marketing

Tools

Microsoft Word

Excel

PowerPoint

CRM systems

Adobe

Job description

CAI is a 100% employee-owned company established in 1996, that has grown year over year to almost 800 people worldwide. We provide commissioning, qualification, validation, start-up, project management, and other consulting services to mission-critical industries. We are a global partner in providing professional services to enhance operational performance and reliability. We deliver consistently. Expertly. Completely.

Position Summary

This position requires a minimum of 3-5 years of experience in the pharma/biotech industry and will be part of a collaborative team of business development managers, regional managers, global directors, and project managers. This dynamic role requires strategic thinking, flexibility, planned and proactive approaches, and the ability to shift priorities frequently while maintaining attention to detail and high-quality standards. Proposal Coordinators must be able to prioritize, multi-task, operate effectively under multiple deadlines and time constraints, schedule workload, and manage time efficiently in a high-pressure, fast-paced environment while demonstrating an energetic can-do attitude.

Responsibilities

• Collaborate with business area leaders, business development, operations team members, and others to achieve objectives.
• Develop proposal responses collaboratively with regional pursuit teams and independently when empowered.
• Write proposal sections based on existing information, staff interviews, and research, with input from colleagues.
• Develop proposal management plans, schedules, compliance matrices, and track schedules, assignments, and action items.
• Handle various proposal types including detailed RFP responses, qualification packages, PowerPoint presentations, and assist in oral presentations.
• Coordinate with Marketing on collateral supporting proposals, presentations, and client requests during the pursuit process.
• Support business development and operational personnel in market research, competitor analysis, and client intelligence gathering.
• Record information in the customer relationship management (CRM) database before, during, and after proposal development.
• Lead and conduct final proposal formatting, production, and ensure on-time delivery.

Critical Skills and Knowledge

• Bachelor's degree in English, liberal arts, business, engineering, marketing, or equivalent experience.
• 3-5 years of experience in proposal development and production.
• Strong interpersonal skills and experience collaborating with multidisciplinary teams.
• Ability to work flexible hours and shift priorities while maintaining quality and meeting deadlines.
• Effective organization and information management skills.
• Excellent written and verbal communication skills, professional demeanor.
• Proficiency in Microsoft Word, Excel, PowerPoint, and CRM systems; experience with Adobe is a plus.
• Team-oriented with willingness to assist colleagues as needed.

Working Conditions

Extensive computer and phone usage. Adjusted work hours depending on time zones. Employees may be asked to perform additional duties as required.

We are an equal opportunity employer committed to diversity and inclusion. We consider qualified applicants with criminal histories in accordance with applicable laws.