Property and Project Manager

Cultivar Staffing & Search; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established industry player is seeking a skilled Property and Project Manager to enhance their retail operations. This role involves overseeing budgets, managing property initiatives, and ensuring compliance with building regulations. You will lead a team, conduct feasibility studies, and maintain high standards for property management. If you possess strong communication skills and a detail-oriented mindset, this opportunity offers a dynamic environment where you can thrive and make a significant impact in the retail sector.

Qualifications

• Degree in relevant fields preferred with experience in facilities management.
• Strong communication and organizational skills are essential.

Responsibilities

• Oversee CAPEX and OPEX budgets for properties and manage project initiatives.
• Conduct feasibility studies and ensure compliance with contract specifications.

Skills

Project Management

Communication Skills

Analytical Skills

Team Leadership

Negotiation Abilities

Education

Degree in Mechanical, Electrical, Building, or Property-related fields

Tools

Computer Applications

Job description

Our client is a leading retail company in Singapore, transforming the shopping experience with a diverse range of lifestyle and home products. Their store features a unique blend of local and international brands, making a significant impact in the retail sector. As they continue to expand their presence, they are looking for a Property and Project Manager to join their team.

Key Responsibilities

This position reports to the Director of Operations. You will be responsible for overseeing the CAPEX and OPEX budgets for the group's existing buildings and properties. Your role entails managing project initiatives related to Asset Enhancement (AEI), Additions and Alterations (A&A), and maintenance work to ensure the upkeep of the properties. Leading a team of Property Officers and technicians, you will address tenant complaints promptly and manage vendor hiring as necessary.

Your main responsibilities include executing A&A projects, which involves liaising with authorities, consultants, and contractors throughout the tender process to ensure compliance with contract specifications and industry standards.

Job Scope

1. Feasibility Studies for AEI, A&A, and Improvement Works
   - Conduct feasibility studies for potential AEI, A&A, and improvement projects for the group's properties.
   - Gather and assess user requirements, including drafting project scopes, contract specifications, and suitable budgets in collaboration with Asset Owners.
   - Perform value engineering to identify cost savings and enhance project value.
2. Project Management
   - Liaise with authorities as needed, and work closely with consultants, internal departments, and contractors throughout the tender process, reviewing material submissions, shop drawings, and schedules.
   - Conduct regular site inspections to monitor progress and certify contractor progress claims, while providing monthly progress reports.
3. Contract Administration and Compliance
   - Ensure that all contract templates and agreements comply with legal guidelines and mitigate potential risks.
   - With support from the Property Management Operations team, manage the day-to-day CAPEX strategy for the assigned properties in the group's portfolio.
   - Stay updated on compliance requirements.
   - Maintain registers for Defects Liability Period (DLP) and Bank Guarantees, coordinating collections and follow-ups.
4. Maintenance and Operations
   - Oversee all building operations, ensuring the safety and functionality of all facilities. Responsibilities include conducting routine safety inspections, communicating with contractors, planning maintenance work, and supervising Property Officers and technicians.
   - Ensure all facilities are up to code and that maintenance protocols are accurately followed.
   - Review and approve design and technical drawings submitted by tenants for fit-out works or renovations in accordance with company standards and regulations.
   - Ensure that the portfolio's assets are maintained to high standards, managing property administration, timely processing of invoices from service providers, cash flow management, budget preparation, and financial reconciliation.
   - Provide leadership to executives, officers, and technicians.
   - Mentor team members for succession planning and business continuity.

Job Requirements

1. A degree in Mechanical, Electrical, Building, or Property-related fields is preferred.
2. Relevant experience in building facilities management is advantageous.
3. Familiarity with statutory regulations and building codes is essential.
4. Strong team player with excellent communication skills and proficiency in computer applications.
5. Detail-oriented, organized, and capable of managing multiple projects or sites simultaneously.
6. Pleasant demeanor with strong communication and negotiation abilities.
7. Ability to identify contractual and business risks.
8. Analytical mindset with experience in planning and managing facility budgets.
9. Client-focused and able to thrive in a fast-paced environment.

Interested candidates are invited to send in your Resume in MS Word Format stating your past work experience, reasons for each leave, past and expected remuneration. We regret to inform that only shortlisted candidates will be notified.

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