Property and Maintenance Executive

A JOB SUMMARY

1 Procurement

1. Review specifications and other relevant documentation.
2. Liaison and confirmation with overseas supplier/counterparts on materials (quantity, specs).
3. Monitor and manage procurement activities to ensure timely delivery of materials and services.
4. Prepare and update P&M Manager on material shipment/delivery status.
5. Assist & work with P&M Manager in project scheduling to align procurement and cost management with project timelines.
6. Maintain accurate and organised documentation of procurement processes, contracts, and cost records.

2 Facility and Administrative Works

1. Perform inspection on campus premises and ensure all essential facilities or services are well maintained as per SOP.
2. Perform asset tagging and audit for centres.
3. Submission of grants to ECDA under new centre projects.
4. Attend to facility management, general maintenance, upkeep, and repair of equipment and fixtures and fittings.
5. Provide proper maintenance and updating of property contracts.
6. Assist in getting quotations and confirmation of renovation & maintenance works for all assigned locations.
7. Ensure the proper maintenance of P&M documents/drawings.
8. Assist in sourcing fixtures and fittings and construction materials required for the new sites by identifying new suppliers, agreeing terms, and negotiating supply agreements where appropriate.
9. Process payments and invoices according to Company’s financial policies and procedures.

3 Adhoc

1. Support and assist the Head of the Department and Consultant with the following:
1. Set up and/or streamline department’s systems, Standard Operating Procedures (SOP), policy documents, files, manuals, guidebooks, and handbooks.
2. Improve document management, reporting, and claims submission.
3. Monitor and track contractor performance before and after each service to ensure compliance (e.g., air conditioning services). Consolidate the performance metrics in a spreadsheet for reporting purposes and maintain records for management.
2. Undertake any other adhoc duties or projects as assigned by Manager.

Minimum ITE or Polytechnic Diploma in Facilities Management, MEP/Construction or any other relevant background.