Project Secretary (Interiors Fit-out Works)

TARKUS INTERIORS PTE LTD; Serangoon Garden Circus; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading interior design firm in Singapore is seeking a project coordinator to provide secretarial and back-office support. Key responsibilities include preparing documentation, sourcing materials, and coordinating project status. Candidates should have at least 3 years of experience in office fit-out projects and strong organizational skills. Proficiency in MS Office is required.

Qualifications

• Minimum 3 years of relevant experience in office fit-out projects.
• Strong analytical and customer management skills.
• Good organizational skills and able to handle multiple projects concurrently.

Responsibilities

• Provide secretarial and back-office support to the project team.
• Prepare minutes, reports and related documentation.
• Sourcing and material procurement.
• Prepare purchase orders and quotations.
• Coordinate and monitor the project status.
• Attend to client inquiries and complaints; attend site meetings and handover when necessary.

Skills

Strong analytical skills

Customer management skills

Good communication skills

Organizational skills

Computer literacy (MS Office)

Education

Post Graduate Diploma/Administration/Management

Tools

MS Office Project

MS Office

Excel

PowerPoint

Job description

Overview

Job Description & Requirements

Responsibilities

• Provide secretarial and back-office support to the project team.
• Prepare minutes, reports and related documentation.
• Sourcing and material procurement.
• Prepare purchase orders and quotations.
• Coordinate and monitor the project status.
• Attend to client inquiries and complaints; attend site meetings and handover when necessary.
• Handle incoming and outgoing project documents, correspondences and emails.
• Good communication skills and able to handle multiple projects concurrently.
• Minimum 3 years of relevant experience in office fit-out projects.
• Good computer literacy (MS Office Project, MS Office, Excel, PowerPoint).
• Knowledge in Project Planning & Schedule.

Requirements

• Candidate must possess at least a Post Graduate Diploma/Administration/Management, Marketing, Others or equivalent.
• At least 3 years working experience in the related field is required.
• Strong analytical and customer management skills.
• Good organizational skills and able to handle multiple projects concurrently.
• Good communications and interpersonal skills.