Project Secretary

OCEANSTAR ELITE ENGINEERING GROUPS PTE. LTD.; Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

A leading company is seeking a Corporate Secretary to ensure compliance with statutory and regulatory requirements. The role involves managing corporate records, supporting the board of directors, and ensuring effective communication between stakeholders. Candidates must have a Bachelor's degree in Law or Business Administration and experience in corporate governance.

Qualifications

• At least 5 years of experience in a corporate secretarial role.
• Strong knowledge of Singapore corporate law and governance.
• Excellent written and verbal communication skills.

Responsibilities

• Act as the company’s named Corporate Secretary.
• Organize and prepare agendas for board meetings.
• Ensure compliance with statutory obligations under applicable laws.

Skills

Attention to detail

Stakeholder management

Problem-solving

Discretion

Education

Bachelor’s degree in Law or Business Administration

Chartered Secretary qualification (ICSA or SAICSA)

Tools

Microsoft Office

Secretarial software

Job description

Job Objective:

To ensure the company complies with statutory and regulatory requirements and maintains high standards of corporate governance. The Corporate Secretary plays a key role in supporting the board of directors, managing corporate records, and ensuring effective communication between stakeholders.

Key Responsibilities:

• Act as the company’s named Corporate Secretary in accordance with statutory requirements.
• Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs).
• Take accurate minutes of board meetings and ensure timely distribution and follow-up on action items.
• Ensure the company complies with its statutory obligations under applicable laws (e.g., Companies Act, SGX Listing Manual, etc.).
• Maintain and update statutory books, including registers of members, directors, and secretaries.
• File necessary documents with regulatory authorities such as ACRA and IRAS.
• Provide guidance to directors and management on corporate governance matters.
• Draft board resolutions and ensure proper documentation of corporate decisions.
• Manage corporate filings for company incorporation, changes in directors, share transfers, etc.
• Liaise with external regulators and advisers, such as lawyers and auditors.
• Oversee the preparation and filing of the company’s annual returns and financial statements.
• Ensure compliance with internal policies and facilitate training on governance and compliance topics.
• Support due diligence and documentation for mergers, acquisitions, and restructures.

Qualifications & Requirements:

• Bachelor’s degree in Law, Business Administration, or a related field.
• Chartered Secretary qualification (e.g., ICSA or SAICSA) preferred.
• At least 5 years of experience in a corporate secretarial role, preferably in a public listed or multinational company.
• Strong knowledge of Singapore corporate law, regulations, and governance practices.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, and professionalism.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office and relevant secretarial software.

Key Competencies:

• Attention to detail and accuracy
• Understanding of corporate governance frameworks
• Effective stakeholder management
• Discretion and confidentiality
• Proactive problem-solving skillsent.