Project Secretary

Royal HaskoningDHV; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading consultancy, Royal HaskoningDHV, seeks a Project Secretary to support the Project Director. This role involves coordinating communications, managing schedules, and maintaining project documentation. Ideal candidates hold a degree in Science, Commerce, or Information Management, with at least 5 years of relevant experience and proficiency in MS Office.

Benefits

Market-competitive salary

Experience in a friendly work culture

Insurance cover for self and family

Social security

Paid leave

Group profit sharing

Qualifications

• Minimum 5 years experience as a Project Secretary with an engineering consultant or contractor.

Responsibilities

• Coordinate and follow up on communications between the Project Director and stakeholders.
• Manage calendar, schedule meetings, and organize appointments.
• Record meeting minutes and track action items.

Skills

Proficiency in MS Office tools

Education

Graduates in Science, Commerce, or Information Management

Job description

Vacancy Introduction

Royal HaskoningDHV is an independent consultancy with 140 years of engineering expertise, integrating digital technologies and software solutions. As consulting engineers, we care deeply about our people, clients, and society. Through our mission Enhancing Society Together, we aim to positively impact the world. We continuously challenge ourselves to develop sustainable solutions for local and global issues related to the built environment.

Responsibilities

• Coordinate and follow up on communications between the Project Director and internal/external stakeholders.
• Manage the calendar, schedule meetings, and organize appointments.
• Record meeting minutes and track action items for follow-up.
• Draft correspondence including emails, letters, and memos on behalf of the Project Director.
• Take notes and transcribe meetings or conversations.
• Format documents, reports, and presentations using MS Word and PowerPoint.
• Maintain organized records, files, and project documentation.
• Organize and coordinate project events, workshops, and site visits.
• Screen and direct calls or inquiries appropriately.
• Perform general office tasks such as ordering supplies and managing logistics.

Work Location

Project Site, District Raigad, Maharashtra

Candidate Requirements

• Graduates in Science, Commerce, or Information Management.
• Minimum 5 years of experience as a Project Secretary with an engineering consultant or contractor.
• Proficiency in MS Office tools (Word, Excel, PowerPoint) with advanced formatting skills.

What We Offer

• Market-competitive salary
• Experience in a friendly work culture
• Insurance cover for self and family
• Social security
• Paid leave
• Group profit sharing

Application Process

Click the apply button to upload your resume and motivation letter. We will contact suitable candidates for 1-2 interviews and possibly an assessment. Successful applicants will receive an offer and be welcomed onboard.

For more information, contact Pranita Gupte, Recruiter, at hidden_email. Please submit applications via the apply button only, due to privacy laws.