Project & Operations Specialist

Jobtailor; Singapore; On-site; SGD 72,000 - 108,000; Full time

Job summary

Jobtailor is seeking a Project Coordinator for the Humanoid AP team in Singapore to drive cross-functional project execution across engineering, sales, supply chain, and partners. You will create and maintain timelines, logs, and status reports while coordinating samples, testing, and deliveries.

Responsibilities include organizing meetings, updating dashboards, tracking milestones, and proposing recovery actions to keep programs on track.

Qualifications

• Bachelor's degree in Engineering, Robotics, Business, Industrial Engineering, or related field.
• 3+ years of hands-on experience in project coordination or project management within product development, automotive, robotics, automation, mechatronics, or industrial technology
• Ability to create project timelines and track deliverables, and coordinate cross-functional stakeholders
• Advanced skills in PowerPoint and Excel; experience with MS Project/Planner preferred
• High attention to detail, data accuracy, and consistent follow-through across multiple priorities
• Willingness to travel within Asia Pacific

Responsibilities

• Support the Humanoid AP Team with disciplined project execution across customer and development activities in Asia Pacific
• Create and maintain integrated project timelines, milestone plans, work-breakdown structures, action logs, and decision trackers
• Coordinate day-to-day activities across engineering, sales, supply chain, quality, manufacturing, legal, finance, and external partners
• Maintain project data, dashboards, risk and issue logs, change records, and portfolio overviews
• Coordinate samples, prototypes, testing, documentation, logistics, and customer deliveries
• Conduct readiness checks and follow up on open items
• Prepare management-ready status reports, steering materials, customer presentations, meeting minutes, and decision papers
• Track milestones, deliverables, cost and resource needs, dependencies, and overdue actions
• Highlight deviations and propose recovery actions
• Organize project meetings, workshops, and reviews
• Document decisions, assign owners and due dates, and drive actions to closure
• Support continuous improvement of templates, reporting routines, and ways of working across Humanoid AP

Skills

Project Coordination

Project Management

Cross-Functional Coordination

Analytical Skills

Communication Skills

Attention to Detail

Education

Bachelor's degree in Engineering / Robotics / Industrial Engineering / related discipline

Tools

Microsoft Project

Microsoft Planner

Microsoft PowerPoint

Microsoft Excel

Job description

• Support the Humanoid AP Team with disciplined project execution across customer and development activities in Asia Pacific
• Create and maintain integrated project timelines, milestone plans, work-breakdown structures, action logs, and decision trackers
• Coordinate day-to-day activities across engineering, sales, supply chain, quality, manufacturing, legal, finance, and external partners
• Maintain project data, dashboards, risk and issue logs, change records, and portfolio overviews
• Coordinate samples, prototypes, testing, documentation, logistics, and customer deliveries
• Conduct readiness checks and follow up on open items
• Prepare management-ready status reports, steering materials, customer presentations, meeting minutes, and decision papers
• Track milestones, deliverables, cost and resource needs, dependencies, and overdue actions
• Highlight deviations and propose recovery actions
• Organize project meetings, workshops, and reviews
• Document decisions, assign owners and due dates, and drive actions to closure
• Support continuous improvement of templates, reporting routines, and ways of working across Humanoid AP

Requirements

• Bachelor's degree in Engineering, Robotics, Business, Industrial Engineering, or a related discipline
• At least 3 years of hands-on experience in project coordination or project management within product development, automotive, robotics, automation, mechatronics, or industrial technology
• Strong hands-on capability in creating project timelines, tracking deliverables, following up on actions, and coordinating cross-functional stakeholders
• Advanced skills in Microsoft PowerPoint and Excel
• Experience with project-planning and collaboration tools such as Microsoft Project, Planner, or equivalent is preferred
• High attention to detail, data accuracy, document quality, and consistent follow-through across multiple parallel priorities
• Technical understanding of robotics, mechatronics, actuators, or motion systems is an advantage
• Strong analytical, organizational, and communication skills
• Ability to work across inputs into clear, management-ready materials
• Proactive and collaborative approach
• Comfortable working with diverse teams
• Willingness to travel within Asia Pacific

Core Competencies

Demonstrates expertise in project coordination and management within product development, particularly in robotics and automation. Proficient in creating project timelines, tracking deliverables, and collaborating with cross-functional teams to ensure successful project execution.

Highest-signal resume keywords

• Project Coordination
• Project Management
• Microsoft PowerPoint
• Microsoft Excel
• Robotics Knowledge

Hard Skills

• Project Timelines
• Deliverable Tracking
• Cross-Functional Coordination
• Data Accuracy
• Document Quality
• Change Management
• Risk Management
• Action Tracking
• Technical Understanding of Robotics
• Analytical Skills

Soft Skills

• Organizational Skills
• Communication Skills
• Proactive Approach
• Collaboration Skills
• Attention to Detail

Industry Keywords

• Product Development
• Automotive
• Mechatronics
• Industrial Technology
• Automation

Tools & Technologies

• Microsoft Project
• Microsoft Planner
• Project Planning Tools