Project Office Administration Executive | 11-Months | One North | UP TO $4K

PERSOLKELLY Singapore Pte Ltd (Formerly Kelly Services Singapore Pte Ltd); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore seeks a Project Office Administration Executive for an 11-month contract at One North. The successful candidate will manage research grant processes and improve administration workflows. Ideal for detail-oriented individuals with strong communication skills and relevant academic backgrounds.

Qualifications

• Polytechnic diploma or undergrad in engineering, sciences, or related fields preferred.
• Prior experience in research administration is advantageous.
• Able to multitask independently.

Responsibilities

• Manage research grant calls, proposals, and reports.
• Assist in grant call announcements and approval timelines.
• Coordinate internal proposal reviews and submissions.

Skills

Detail-oriented

Organized

Communication skills

Team collaboration

Education

Polytechnic diploma or university undergraduate

Tools

Microsoft Office

Visio

MS Forms

Power BI

Power Automate

Job description

Project Office Administration Executive

Salary: Up to S$4,000
Duration: 11 months
Location: One North
Working Hours: Mon–Thu: 8:30am – 6:00pm | Fri: 8:30am – 5:30pm

About the Role

We’re looking for a highly organized and detail-focused administrator to support our Project Office. You’ll be involved in managing research grant calls, proposals, and reports, while helping improve processes through automation and maintaining a central document repository.

Key Responsibilities

• Register and track incoming research grant calls

• Assist in preparing grant call announcements and approval timelines

• Review grant proposals to ensure they meet funding criteria

• Coordinate internal proposal reviews, approvals, and submissions

• Keep accurate records in internal portals and tracking systems

• Support grant award administration and documentation filing

• Help prepare regular and ad-hoc reports

• Aid in automating and testing grant administration processes

• Manage and update the central repository for research documents

Requirements

• Detail-oriented, organized, and able to multitask independently

• Strong communication skills and team collaboration

• Proficient in Microsoft Office (Word, Excel, PowerPoint)

• Bonus: Experience with Visio, MS Forms, Power BI, or Power Automate

• Prior experience in research administration is advantageous

Qualifications

• Polytechnic diploma or university undergraduate, preferably in engineering, sciences, or related fields

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

Should you be interested in this position, kindly directly contact/message [phone] for a quicker response.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available athttps://www.persolkelly.com.sg/policies. If you wish to withdraw your consent, please drop us [e-mail]) to let us know. Please feel free to contact us if you have any queries

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394•Reg No: R1440784 (Foo May Cheng)