Project Manager / Executive Assistant / Chief of Staff

Egon Zehnder; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A leading global executive search firm seeks a Project Manager / Executive Assistant to support a senior Partner. This pivotal role combines project management and executive support with minimal secretarial duties, emphasizing strong organizational and communication skills. The ideal candidate will thrive in a dynamic environment, ensuring successful project outcomes while maintaining professional client relationships.

Qualifications

• 10+ years in project management or executive assistant roles.
• Experience in professional services is a plus.
• Ability to handle multiple projects with different priorities.

Responsibilities

• Support Partner in managing various projects and administrative tasks.
• Plan and execute projects within strict deadlines.
• Manage client interactions and ensure high-level communication.

Skills

Organizational Skills

Communication

Problem Solving

Project Management

Interpersonal Skills

Education

Bachelor's degree preferred

Tools

Word

PowerPoint

Excel

Job description

Project Manager / Executive Assistant / Chief of Staff

Egon Zehnder is one of the worlds largest retained executive search and leadership consulting firms. Founded in 1964 with a distinctive vision and structure aimed at achieving two basic goals - to place our clients" interests first and to lead our profession in creating value for our clients through the assessment and recruitment of CEOs and CXOs. We work with 50% of the BSE 100 companies.Because we operate as one collaborative team, we merge our individual talents with the collective expertise of our global network. This means that the power of the entire Firm is delivered to every client, every time.About the CandidateA minimum of 10 years as Project Manager or a EA at the executive level. We are ideally looking for people who are today in research, project management roles who want to try out something similar but different. Our EA roles are low on secretarial tasks - and more on project management.Good organizational skills and basic commercial business intelligence are essential. Previous professional services firm experience is plus. The ideal candidate will be a role model for members of the Administrative staff and have a track record that displays collaboration expertise and a working style that ensures that mutual interests of all parties are met. He or she is the trusted and respected "right arm" to the executive. Project management experience is a plus. Overall, this is a far more complex and challenging role than the typical EA roles.POSITION:This position supports Vivek Khemka, a Partner in our Bangalore office by providing ongoing assistance in all aspects of our engagements, relieving the executive of administrative detail on projects. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The individual must proactively manage changes in project scope, identify potential crises and devise contingency plans.The successful candidate will be highly flexible, have the ability to multi-task on many levels and relish the variety and unpredictability of juggling multiple projects and changing priorities. It is critical that the executive assistant feel part of each project, have a sense of ownership and involvement in the process, so as to be able to stage-manage all the elements that come together in a successful mandate. The Executive Assistant must ensure professional interactions with clients, candidates, etc.Competencies: Proactivity and Connection:Possesses a thorough understanding of the search process in order to anticipate next steps. Using critical thinking to connect the dots and understand how each administrative task contributes to the search process. Actively seeks to discover the status of candidates in the search pipeline in order to prepare for next phase of search. Strong Communication and Problem Solving Skills:In addition to clear and succinct written and verbal communication skills, it is vital for this individual to possess requisite judgment to ensure that all parties involved (i.e. consultants/EAs/researchers in other offices) are appropriately informed during all phases of an assignment or appraisal. Individual must be comfortable producing client- ready documentation and engaging with senior level candidates and clients via the telephone and e-mail. Identifies and resolves problems that do not require Consultants direct involvement. Exercises independent judgment and makes recommendations for unusual and novel situations. Strong Interpersonal Skills and High-Level of Emotional Maturity:Interacts with a strong degree of judgment and discretion. Sensitivity to need for confidentiality and discretion when managing candidate and client relations. Interfaces with high-level executive candidates with professionalism. Builds relationships and is an active ambassador taking ownership of issues when required. Acts as a positive and able representative of the firm both internally and externally. Collaboration:Builds positive relationships with other assistants and seen by other assistants as a collaborative go to colleague. Trusted by other assistants to produce work of similar quality to their own they own work that they take on. Is adaptable and copes with changing situations effectively. Enjoys working across groups. Looks for opportunities to work on cross group activities. Has an office-wide reputation for a cheerful, can-do attitude. Proactively shares best practices; volunteers help or ideas to benefit colleagues. Understands the collaborative nature of the Egon Zehnder culture. Exhibits understanding of this culture by seeking out Consultants/EAs/Researchers for a stronger knowledge of projects. Quality Orientation:Hits deadlines and tenacious in completing tasks. Passionate about producing quality deliverables and usually achieves this, even when under considerable pressure. Can contribute to improve visual presentation in presentations. Actively seeks to edit typos and punctuation but also picks up on inconsistencies in documents. Planning and Organizing:Prevents scheduling conflicts or anticipates and resolves conflicts competing with consultants schedule and/or priorities. Possesses a thorough understanding of consultant priorities. Ability to organize workspace so that others can seamlessly pick up workload in EA absence. Organized, resourceful and deadline-driven. Identifies and develops best practices for working with or adding value to clients/candidates. Project and Time Management:Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving and making adjustments to plans. Ability to prioritize workload and utilize available resources for administrative tasks. Keep abreast of all phases of active searches/initiatives in order to stay on task. Database Data Quality and Technical Skills:Someone others turn to for advice. Adheres to and promotes initiatives launched by Data Quality team. Fully recognizes the need for information in all systems to be up-to-date and accurate. Proficient in Word, PowerPoint & Excel. Must have affinity and enthusiasm for learning new applications.,

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