Project Management Officer

ALTERNATIVE SELECTION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A project management solutions provider in Singapore is seeking a Project Management Officer (PMO) to oversee and drive project success. The ideal candidate will excel in strategic planning, stakeholder communication, and effective resource management. Responsibilities include coordinating project activities, managing risks, and ensuring adherence to best practices. Strong familiarity with project management tools and methodologies is essential.

Qualifications

• Proficiency in project management methodologies, tools, and techniques.
• Effective communication skills to convey project objectives and updates.
• Strong leadership skills to inspire and motivate project teams.
• Excellent organizational skills for managing schedules and resources.
• Ability to build relationships and manage stakeholder expectations.
• Familiarity with project management software tools.
• Skill in analyzing project data and generating insightful reports.
• Understanding of various project management methodologies.
• Proficiency in risk management software tools.
• Knowledge of document management systems.

Responsibilities

• Develop and maintain project plans, timelines, and budgets.
• Coordinate project activities to ensure alignment with objectives.
• Allocate resources effectively and monitor utilization.
• Identify and mitigate potential project risks.
• Track project progress against key performance indicators.
• Ensure adherence to project management best practices.
• Engage with stakeholders for feedback and requirement gathering.
• Build strong relationships to foster collaboration.
• Conduct quality reviews to verify compliance.
• Generate regular status reports to communicate progress.

Skills

Project Management Expertise

Communication Skills

Leadership Abilities

Organizational Skills

Stakeholder Management

Proficiency in Project Management Tools

Data Analysis and Reporting

Understanding of Project Management Methodologies

Risk Management Software

Document Management Systems

Tools

Microsoft Project

Asana

Trello

JIRA

Microsoft Excel

Google Sheets

Risk Register

Monte Carlo Simulation

SharePoint

Dropbox

Job description

Job Summary:

The role of a Project Management Officer (PMO) demands a unique blend of skills to oversee and drive project success within an organization effectively. From strategic planning to stakeholder management, the officers ensure projects align with organizational objectives.

Here, we outline the essential key skills required for a proficient Project Management Officer, encompassing leadership, communication, and technical proficiency, all critical for navigating the complexities of project management with skills and efficiency.

Job Responsibilities:

1. Project Planning and Coordination:

- Develop and maintain project plans, timelines, and budgets in collaboration with project teams.

- Coordinate project activities, ensuring alignment with project objectives and milestones.

- Facilitate communication and collaboration among project stakeholders.

2. Resource Management:

- Allocate resources effectively to support project requirements and priorities.

- Monitor resource utilization and adjust allocations as needed to optimize project performance.

- Identify resource constraints and propose solutions to mitigate risks.

3. Risk Management and Issue Resolution:

- Identify potential project risks and develop mitigation strategies to minimize impact.

- Proactively address issues and challenges that arise during project execution.

- Escalate critical issues to stakeholders and facilitate resolution processes.

4. Performance Monitoring and Reporting:

- Track project progress against key performance indicators (KPIs) and deliverables.

- Generate regular status reports and dashboards to communicate project status to stakeholders.

- Analyze project performance data to identify trends, opportunities, and areas for improvement.

5. Quality Assurance and Compliance:

- Ensure adherence to project management best practices, standards, and methodologies.

- Conduct quality reviews and audits to verify compliance with project requirements.

- Implement quality improvement initiatives to enhance project delivery processes.

6. Stakeholder Engagement:

- Engage with project stakeholders to gather requirements, solicit feedback, and manage expectations.

- Build strong relationships with stakeholders to foster collaboration and support project success.

- Act as a liaison between project teams, leadership, and other stakeholders to facilitate effective communication and decision-making.

Job Requirements:

1. Project Management Expertise: Proficiency in project management methodologies, tools, and techniques is essential. This includes understanding the project lifecycle, planning, scheduling, budgeting, risk management, and quality assurance.

2. Communication Skills: Effective communication is crucial for conveying project objectives, updates, and requirements to stakeholders. Project Management Offiers need strong verbal and written communication skills to facilitate collaboration and ensure clarity among team members.

3. Leadership Abilities: They often need to lead and motivate project teams, even without direct authority. Strong leadership skills enable them to inspire team members, resolve conflicts, and drive project success through effective delegation and empowerment.

4. Organizational Skills: Strong organizational skills are essential for managing project schedules, resources, and deliverables effectively. A Project Management Officer must be able to prioritize tasks, multitask efficiently, and maintain order amidst changing priorities and demands.

5. Stakeholder Management: They interact with a diverse range of stakeholders, including team members, clients, vendors, and senior management. Effective stakeholder management involves building relationships, managing expectations, and resolving conflicts diplomatically.

6. Proficiency in Project Management Tools: Strong familiarity with project management software tools such as Microsoft Project, Asana, Trello, or JIRA is crucial. PMOs should be able to effectively use these tools for project planning, scheduling, task management, and collaboration.

7. Data Analysis and Reporting: Ability to analyze project data and generate insightful reports for stakeholders. Project Management Officers should be skilled in using tools like Microsoft Excel, Google Sheets, or specialized project management software for data analysis and reporting.

8. Understanding of Project Management Methodologies: Thorough understanding of project management methodologies such as Agile, Waterfall, Scrum, or Kanban.They should be able to apply these methodologies appropriately based on project requirements and organizational context.

9. Risk Management Software: Proficiency in using risk management software tools to identify, assess, and mitigate project risks. Project Management Officers should be familiar with tools such as Risk Register, Monte Carlo Simulation, or Risk Analysis Matrix.

10. Document Management Systems: They should be familiar with document management systems for organizing and maintaining project documentation. They should also be proficient in using platforms like SharePoint, Google Drive, or Dropbox for document storage and collaboration.