Project Executive / Senior Project Executive

Y CONCEPT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in retail visual display solutions seeks a Project Coordinator. This role involves overseeing projects from inception to completion, ensuring quality, effective communication with stakeholders, and coordinating between various teams and vendors. Candidates with a strong background in project management, particularly in event management or fit-outs, and fluency in English and Mandarin are encouraged to apply.

Qualifications

• Proven ability to lead projects from start to finish.
• At least 1 year of relevant project coordination experience preferred.
• Fluent in English; Mandarin proficiency is advantageous.

Responsibilities

• Oversee projects ensuring quality standards and timely completion.
• Coordinate with internal teams and external vendors.
• Manage project changes and maintain communication during execution.

Skills

Leadership

Communication

Teamwork

Project Management

Time Management

Education

Bachelor's Degree (or equivalent)

Tools

Microsoft Office

Job description

Y Concept Pte Ltd is a Pan-Asian retail visual display agency that provides brand-wide solutions. We are committed to providing professional image planning for brands. Our group's business involves overall brand image planning, store display planning, shop counters, store design, millwork, shop fitting, boutique decoration, window display, POSM exhibition, roadshow, podium, and various events.

Responsibilities

• Oversee assigned projects to ensure they meet quality standards and are completed on schedule in line with client specifications.
• Coordinate the end-to-end production process by liaising across internal teams—Sales, Design, Procurement, and Production—as well as external vendors and contractors.
• Supervise external partners to maintain quality standards and ensure timely delivery while staying within budget constraints.
• Plan tasks and maintain communication across the project team during execution.
• Develop and maintain the project timeline to ensure on-time delivery of milestones and final outcomes.
• Organize and attend project meetings as needed to resolve issues, provide updates, and maintain alignment across teams.
• Manage project changes by ensuring all stakeholders are informed and by assessing the impact on timelines and budgets.
• Support smooth handovers by managing client expectations during project transition phases.
• Create a detailed onsite schedule to coordinate load-in, setup, and dismantling activities, sharing this with relevant stakeholders.
• Supervise onsite work when necessary, ensuring adherence to safety procedures, quality standards, and project timelines.
• Handle Permit To Work applications and related safety documentation, such as risk assessments and safe work procedures, when applicable.
• Source and coordinate with vendors and suppliers for necessary materials and manpower when required.
• Carry out post-project reviews to extract lessons learned and identify areas for process improvement.
• Fluent in English with the ability to speak Mandarin and read/write basic Chinese, as the role involves communication with Mandarin-speaking clients and suppliers.

Key Requirements

• Proven ability to lead and complete projects from start to finish.
• Strong team player with the ability to also work independently.
• Capable of managing multiple tasks under tight deadlines.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong interpersonal and communication skills across all levels.
• Familiarity with project management methodologies is advantageous.
• For the Project Executive role, at least 1 year of relevant experience in project coordination, event management, or interior fit-outs is preferred.
• More experienced candidates may be considered for senior roles.
• Fresh graduates with relevant academic or internship experience are encouraged to apply.