Project Executive / Project Coordinator

MOTIVO INC PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A project management firm in Singapore is seeking a Project Executive or Coordinator to support the Project Manager in daily operations. Key responsibilities include monitoring project progress, compiling reports, and maintaining documentation. Candidates should have a diploma in project management or related fields, with 1-2 years of experience in project coordination. Strong organizational and communication skills are essential, with proficiency in Microsoft Office and project management tools.

Qualifications

• 1–2 years of relevant working experience in project coordination or similar role.
• Good understanding of project-based work.
• Proficiency in English; additional languages may be beneficial.

Responsibilities

• Monitor daily project progress and report updates.
• Compile daily activity logs and resource utilization reports.
• Notify the Project Manager of critical concerns or delays.
• Assist in preparing briefs for client presentations.
• Maintain organized documentation for audits.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Problem-solving

Microsoft Office proficiency

Multitasking

Education

Diploma in Project Management or related field

Tools

MS Project

Smartsheet

Fieldwire

Job description

You will be employed as a Project Executive or Coordinator, supporting the Project Manager in ensuring the smooth and efficient day-to-day operations of the project site. Your role is pivotal in maintaining accurate reporting, facilitating communication, and ensuring documentation integrity.

Key Responsibilities

1. Progress Monitoring

> Gather daily updates from site teams, sub-contractors, and vendors

> Track site activities, manpower deployment, and equipment usage

2. Reporting

> Compile daily activity logs and resource utilization reports

> Draft and submit weekly progress reports with clear summaries

> Highlight completed milestones, outstanding tasks, and deviations from the project plan

3. Issue Escalation

> Identify and flag critical concerns or delays to the Project Manager for timely resolution

4. Stakeholder Communication

> Assist in preparing summary briefs for client presentations and internal reviews

> Ensure timely distribution of reports to relevant stakeholders

5. Documentation Management

> Maintain organized records of weekly reports for audit and reference

> Support version control and proper archiving of all project documentation

Prerequisite

1. Education

- Diploma in Project Management or a related field.

2. Experience

- 1–2 years of relevant working experience in project coordination or a similar role.

- Fresh graduates with strong internship experience may be considered.

3. Skills

- Good organizational and time management skills.

- Strong communication and interpersonal abilities.

- Able to multitask and work under pressure.

- Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with project management tools such as MS Project, Smartsheet, Fieldwire is a plus.

- Problem-solving and critical thinking skills.

4. Language

- Proficiency in English; additional languages may be beneficial depending on region/client base.

5. Others

- Willingness to work extra hours / outside office hours when required (project-dependent).

- Team player with a proactive attitude.