Project Cost and Document Controller Admin

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in solar energy, based in Singapore, is seeking a detail-oriented individual for a document control role. The successful applicant will manage project documentation, ensure compliance with DMS standards, and play a crucial role in cost control activities. This position demands strong organizational skills, proficiency with Microsoft tools, and an analytical mindset.

Qualifications

• Experience in document controls and cost management required.
• Practical knowledge of Microsoft products and SAP essential.
• Ability to communicate effectively in English; proactive approach.

Responsibilities

• Manage document controls and update cost reports for projects.
• Liaise with vendors and ensure accuracy in documentation.
• Support project documentation updates and maintain archives.

Skills

Detail oriented

Meticulous

Systematic

Effective communication

Data management

Proactive

Tools

Microsoft Excel

SAP

Job description

COMPANY DESCRIPTION

REC Group is an international pioneering solar energy company dedicated to empowering consumers with clean, affordable solar power through high-quality solar panels with a leading power density. As Solar's Most Trusted, REC is known for its patented innovations and multiple award-winning products with reliable long-term performance. The cornerstone for REC's strong reliability is advanced and highly efficient manufacturing using Industry 4.0 practices. Founded in 1996 in Norway, REC has always been committed to a low carbon footprint in its solar materials and panels. REC is headquartered in Norway with operational headquarters in Singapore and regional hubs in North America, Europe, and Asia-Pacific. As of December 2021, REC is part of Reliance Industries Limited, India's largest private sector company with revenues of USD 104.6 billion.

Find out more at recgroup.com

RESPONSIBILITIES

An independent and diligent individual with precise and meticulous data management and analytical skills to provide precise checking and tracking. Exceptional systematical skills to check, compile and record accurately. Quality and accuracy are more important qualities than speed, and you must be meticulous and patient by nature, even with repetitive work. You are expected to keep a positive attitude and pro-actively clarify details when you need help.

Document controls for Projects:

• Liaise with and push vendors and contractors for documentation delivery and documentation update
• Receive and route documents received from vendors and contractors internally, chase for updates internally
• Upload and update documents and classify every single document for assigned projects to populate in the SharePoint correctly.
• Upload new project handover documents in SharePoint and update the Master Register file for all the new files added
• Ensure the completeness of uploaded documents per project category
• Review and ensure document format and content adhere to DMS requirements. Maintain document master list & archives.
• Support document requests in accordance to DMS document release protocols.

Cost controls:

• Generate and update Cost reports for each project
• GR / invoice control
• Update Master Capex cost register every day
• Tracking of various information, highlight as and when required, collect data, chase for updates.

QUALIFICATIONS

• Have experience in document controls
• Practical knowledge and use of Microsoft products & SAP, in particular Microsoft Excel
• Detail oriented, meticulous and systematic in numbers and data management.
• Ability to communicate effectively.
• Ability to understand, write and speak in English.
• Ability to perform routine tasks consistently and correctly
• Outreaching and proactive character

Please note that your application will be sent to and reviewed by the direct employer - REC Group