Project Coordinator / Project Manager (Event Industry)

Creative Technology (Asia Pacific) Co. Limited; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

A leading company in the audiovisual industry is seeking a motivated Project Coordinator / Project Manager in Singapore. The successful candidate will be responsible for managing live events across the Asia-Pacific region, ensuring operational excellence and client satisfaction. Candidates should possess solid experience in AV production and exemplary organizational skills, with opportunities for professional growth based on performance and experience.

Qualifications

• Experience in live events or AV production is crucial.
• Familiarity with CAD software preferred, along with Microsoft Office skills.
• Strong communication and organizational skills are a must.

Responsibilities

• Coordinate and deliver events from planning through execution.
• Manage client relationships and project budgets.
• Ensure compliance and documentation for all projects.

Skills

AV Systems Knowledge

Communication

Organization

Problem-Solving

Education

Experience in live events or AV production

Tools

CAD Software

Microsoft Office Suite

Job description

Position Overview

We are seeking a capable and motivated Project Coordinator / Project Manager to join our team at CT Singapore. The ideal candidate should have a background in live events, audiovisual (AV) production, or technical project management. This position offers growth opportunities based on experience and future performance.

You will be responsible for coordinating and delivering a wide range of live events and technical projects across the Asia-Pacific region. This includes managing client relationships, overseeing technical and operational aspects, ensuring compliance and documentation, and leading/supporting on-site execution. The ideal candidate is resourceful, highly organized, technically inclined, and comfortable working both independently and as part of a fast-paced team. And deliver successful event.

Key Responsibilities

Project & Client Management

• Coordinate and deliver events from initial brief through to on-site execution and project close-out

• Act as the main point of contact for clients throughout the project lifecycle

• Attend client meetings, site recces, and technical planning sessions

• Support or lead project budgeting, quotations, and cost monitoring

• Maintain strong client relationships to foster repeat business

Technical & Operational Planning

• Recommend and prepare technical solutions and AV equipment lists

• Produce technical layouts and drawings using CAD/Vectorworks (advantageous)

• Coordinate freelance crew and technical show operators for events

• Manage logistics: crew scheduling, transport arrangements, and on-site substitutions

• Supervise on-site setup and teardown, ensuring smooth event execution

Documentation & Compliance

• Generate project paperwork: crew booking sheets, warehouse job files, risk assessments, method statements, and schedules

• Submit required certificates, permits, and supporting documents pre- and post-event

• Ensure compliance with health and safety procedures onsite and in-office

Team Collaboration & Support

• Liaise with internal teams, venues, vendors, and third-party contractors

• Interface with Admin and Project Assistants for vendor sourcing and paperwork coordination

• Support warehouse and equipment maintenance where necessary

Other Duties

• Travel across the region as required for project support

• Be available after hours and on weekends during active project periods

• Undertake any additional tasks assigned by the Project Director

Qualifications & Skills

• Experience in live events, AV, production, or project coordination/management

• Solid foundational knowledge of AVL systems (audio, video, lighting) and how they integrate on-site is a strong plus.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

• Working knowledge of CAD software (Vectorworks, AutoCAD, Sketch-Up) is a strong advantage

• Strong communication and interpersonal skills

• Highly organized with attention to detail and deadlines

• Ability to lead when necessary, and support when required

• Willingness to work extended hours and travel across APAC

Desirable Traits

· Strong problem-solving skills and ability to stay calm under pressure

· Excellent time management and ability to prioritize multiple tasks effectively