Project Coordinator

Bitdeer Group; Singapore; On-site; CAD 55,000 - 75,000; Full time

Job summary

Bitdeer Energy Inc. is seeking a detail-oriented Project Coordinator to support the development and execution of Bitcoin Mining and AI/HPC datacenter infrastructure.

You will maintain project schedules, assist in financial reconciliations, and coordinate communications between internal teams and external vendors. The ideal candidate has a foundation in project management principles and seeks growth in a fast-paced industrial environment, reporting to a Senior Project Manager and gaining hands-on

Qualifications

• Bachelor’s degree or equivalent in a related field.
• 2+ years of coordination/administrative experience in construction, engineering or tech environments.
• Strong MS Office skills (Excel) and exposure to project management tools.
• Excellent written and verbal communication, detail-oriented and organized.
• Ability to travel to project sites as required.

Responsibilities

• Schedule coordination: maintain master schedules, coordinate updates from subcontractors and vendors, track milestones, and schedule meetings across time zones.
• Financial & payment support: manage invoice reconciliation, track budgets, and assist with forecasts and cost-to-complete reports.
• Administrative excellence: maintain project documentation, permits, drawings, change orders, agendas, minutes, and file storage per compliance.
• Vendor liaison: act as a point of contact for subcontractors and suppliers for onboarding and insurance compliance.
• Reporting support: consolidate data to draft clear project status reports for leadership.
• Site support: assist with on-site logistics and ensuring resources and documentation for safety and quality.
• Document control: manage filing/distribution of technical specs and submittals.

Skills

Schedule coordination

Financial reconciliation

Administrative excellence

Vendor liaison

Reporting

On-site logistics

Document control

Communication

Problem solving

Travel readiness

Education

Bachelor’s degree in Construction Management, Business Administration, Engineering, or a related field

Tools

Procore

Microsoft Project

Smartsheet

Job description

About Bitdeer Technologies Group

Bitdeer is a world-leading technology company for AI and Bitcoin mining infrastructure.

Bitdeer is committed to providing comprehensive Bitcoin mining solutions for its customers and building AI computational infrastructure to support the AI revolution. Bitdeer handles complex processes involved in computing such as equipment procurement, transport logistics, data center design and construction, equipment management, and daily operations. Bitdeer also offers advanced cloud capabilities to customers with high demand for artificial intelligence.

Headquartered in Singapore, Bitdeer has deployed data centers across multiple countries, including the United States, Norway, Bhutan, and Ethiopia.

To learn more, visit https://ir.bitdeer.com/

About the Role

Bitdeer Energy Inc. is seeking a detail-oriented and motivated Project Coordinator to support the development and execution of our next-generation Bitcoin Mining and AI/HPC datacenter infrastructure. This role is essential to the smooth operation of our project lifecycle, providing critical administrative and logistical support to the Senior Project Manager. You will be responsible for maintaining project schedules, facilitating financial reconciliations, and ensuring seamless communication between internal teams and external vendors.

The ideal candidate will have a foundational understanding of project management principles and a desire to grow within the datacenter construction industry. This role reports to a senior Project Manager and offers a unique opportunity to gain hands-on experience in the rapidly evolving Bitcoin mining and AI/HPC Tier 3 data center environment.

What you will be responsible for:

• Schedule Coordination: Assist Project Management in maintaining master schedules. Coordinate and compile schedule updates from various subcontractors and vendors. Track and audit project milestones, update timelines in project management software, and coordinate meeting cycles across global time zones.
• Financial & Payment Support: Manage the payment reconciliation process. Review vendor/contractor invoices against contracts, track budget expenditures, and assist in the preparation of monthly financial forecasts and cost-to-complete reports.
• Administrative Excellence: Maintain organized project documentation, including permits, drawings, and change orders. Prepare meeting agendas, record detailed minutes, and track action items to ensure timely follow-up. Storage and archive project documents as per compliance requirements.
• Vendor Liaison: Act as a point of contact for subcontractors and suppliers regarding administrative requirements, onboarding documentation, and insurance compliance.
• Reporting Support: Consolidate data from various stakeholders to help draft clear and concise project status reports for leadership.
• Site Support: Assist with on-site logistics as needed, ensuring that the project team has the necessary resources and documentation to maintain a culture of safety and quality.
• Document Control: Manage the filing and distribution of technical specifications and submittals, ensuring all team members are working from the most current versions.

How you will stand out

• Bachelor’s degree in Construction Management, Business Administration, Engineering, or a related field.
• 2+ years of experience in a coordination or administrative role, preferably within construction, engineering, or a technical industry.
• Strong proficiency in Microsoft Office Suite (especially Excel) and exposure to project management tools (e.g., Procore, Microsoft Project, or Smartsheet).
• Exceptional organizational skills and an eagle eye for detail, particularly regarding financial data and scheduling.
• Excellent written and verbal communication skills with the ability to interact professionally with diverse stakeholders.
• A proactive "problem-solver" mindset and the ability to manage multiple tasks in a fast-paced startup environment.
• Ability to travel to project sites as required and move safely through construction environments.

Preferred Qualifications:

• Basic understanding of data center infrastructure or MEP (Mechanical, Electrical, Plumbing) systems.
• CAPM (Certified Associate in Project Management) or interest in pursuing PMP certification.
• Experience with automated accounting or ERP systems for invoice tracking and reconciliation.
• Previous experience working within a global team or a fast-scaling technology company.
• CSTS 2020 (Construction Safety Training System)
• WHMIS 2015 (Workplace Hazardous Materials Information System)

Bitdeer is committed to providing equal employment opportunities in accordance with country, state, and local laws. Bitdeer does not discriminate against employees or applicants based on conditions such as race, color, gender identity and/or expression, sexual orientation, marital and/or parental status, religion, political opinion, nationality, ethnic background or social origin, social status, disability, age, indigenous status, and union.