Project /Contract Coordinator

OPUS IT Services; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading IT service provider in Singapore is seeking a dedicated contract management professional to oversee all contract-related activities throughout the lifecycle. Responsibilities include monitoring contract compliance, managing amendments, and ensuring timely renewals. The ideal candidate will ensure all contractual obligations are met and contribute to continuous improvement efforts in reporting. This role is critical for maintaining effective contractual relationships and requires strong attention to detail.

Responsibilities

• Monitor and maintain contract awards, ensuring alignment with agreed terms.
• Track contract expiry dates and project completion status.
• Ensure all contractual changes are supported by appropriate documentation.
• Provide regular reports on contracts approaching expiry.
• Monitor budget utilization and expenditure for awarded contracts.
• Conduct periodic reviews of contractual service performance.
• Confirm all contractual obligations are fulfilled prior to closure.
• Perform onboarding for 3rd party vendors.
• Develop and maintain an annual calendar of contractual deliverables.

Job description

The Contract Management Team is responsible for overseeing all contract-related activities throughout the contract lifecycle. This includes both pre-award and post-award responsibilities, with a focus on ensuring compliance, timely execution, and effective management of contractual obligations.

Key Responsibilities

• Monitor and maintain contract awards, ensuring alignment with agreed terms and project milestones.

• Track contract expiry dates and project completion status to support timely renewals, tech refreshes, or terminations.

• Ensure all contractual changes are supported by appropriate documentation and approvals.

• Provide regular reports on contracts approaching expiry, including recommended follow-up actions.

• Monitor budget utilization and expenditure for all awarded contracts.

• Conduct periodic reviews of the contractual service performance and contract adherence.

• Confirm all contractual obligations are fulfilled and accepted prior to contract closure.

• Perform onboarding for 3rd party vendors, including debrief of roles and responsibilities.

• May be required to develop and maintain an annual calendar of contractual deliverables and tracking their completion status.

• Any other tasks as assigned by the team lead.

Contract Change Management

• Manage contract amendments, ensuring all changes are properly approved and documented.

• Review and assess proposed changes to contractual specifications and ensure alignment with project requirements.

• Evaluate project documentation to identify and rectify any gaps before processing milestone claims.

• Respond to queries and provide clarifications on contractual terms and conditions.

Liquidated Damages (LD) Management

• Act as the point of contact for processing accepted LDs, including:

  • Issuance and completion of compensation forms

  • Preparation of briefing materials for senior leadership (if applicable)

  • Coordination with Project Office, backend administration, and Customer on LD payout and status (if applicable)

Reporting and Continuous Improvement

Produce regular reports on contractual activities (e.g., budget utilization, deliverables status), in line with tender specifications