Project and Bids Admin (MNC/1 year contract)

People Profilers; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading multinational company in Singapore is seeking a Project and Bids Admin for a 1-year contract. The role involves providing administrative support, maintaining project documentation, and assisting bids and sales activities. Candidates should possess a relevant diploma and have at least 1 year of secretarial/admin experience, preferably in rail systems, along with strong MS Office skills. This position offers competitive remuneration and benefits.

Benefits

Competitive remuneration package

Comprehensive range of benefits

1 month completion bonus

Qualifications

• At least 1 year of Secretarial/Admin experience with Rail System experience OR at least 3 years of general Secretarial/Admin experience.
• Good command of written and spoken English.
• Able to commit for a 1 year contract.

Responsibilities

• Provide administrative support to the project team.
• Maintain project logs and documentation.
• Coordinate meetings and travel arrangements.

Skills

Microsoft Office skills

Team collaboration

Assertiveness

Education

Diploma in any relevant discipline

Job description

Project and Bids Admin (MNC/1 year contract)

Job Description:

Responsibility

• Project and Bids Admin support to the project team
• Document control
• Archive and/or retrieve all project documentation
• Coordinate issuance of design documents and other deliverables with engineering team
• Prepare transmittal documents for all incoming/outgoing correspondence
• Maintain project logs including submittals, transmittals, memos, minutes of meetings, etc.
• General administrative support for company projects
• Organize and maintain project files, filing system and project communications
• Provide data entry for projects
• Take meeting minutes for internal and external meetings
• Liaise with project intragroup counterparts to track and close meeting action items
• Book meeting rooms & schedule meetings and conference calls
• Travel & accommodation management
• Procurement & Finance support for Project Team
• Various support actions for the project (PowerPoint presentation preparation, Word and Excel files creation, etc.)
• Back-up for admin support team members where necessary
• Coordinating with onshore/offshore team
• Secretarial support to Project Director/Managers
• Support Bids & Sales team and tender activities

Requirements

• Possess minimum a Diploma in any relevant discipline
• At least a year of Secretarial / Admin experience with Rail System experience OR at least 3 years of Secretarial / Admin experience
• Knowledge of basic Microsoft office (Word, Excel, PowerPoint)
• Good command of written and spoken English
• Assertive, resourceful, independent, exhibit positive team spirit where possible and able to handle tight deadlines
• Able to work with minimum guidance
• Experience with supporting bids and projected experience will be an added advantage
• Able to start work immediately will be an added advantage
• Able to commit for 1 year contract, location Ubi, basic with full benefits + 1 month completion bonus
• Job Reference: QY784Y89

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

We regret that only shortlisted candidates will be notified