Project Administrator

Maestro Human Resource Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Project Administrator to support IT system integration projects. This dynamic role involves providing vital administrative support, coordinating meetings, managing procurement activities, and ensuring smooth project operations. The ideal candidate thrives in a fast-paced tech environment and has a passion for successful project delivery. Join a team where your organizational skills and proactive approach will contribute significantly to project success and team engagement.

Qualifications

• Minimum 1 year experience in an administrative or coordination role.
• Solid understanding of procurement and project management principles.

Responsibilities

• Provide administrative support for IT system integration projects.
• Coordinate project meetings and handle logistics and documentation.

Skills

Organizational Skills

Communication Skills

Customer-oriented Mindset

Time Management

Education

Diploma in Business Administration

Bachelor’s degree in IT

Bachelor’s degree in Project Management

Tools

Microsoft Office

Microsoft Teams

SharePoint

Job description

About the Role

We are looking for a detail-oriented and highly organized Project Administrator to support our project teams in delivering IT system integration projects. The successful candidate will play a vital role in ensuring smooth project operations through effective coordination, administrative support, and cross-functional communication. This role is ideal for someone who thrives in a fast-paced tech-driven environment and is passionate about contributing to successful project delivery.

Job Description

• Project Coordination & Support: Provide day-to-day administrative support for multiple IT system integration projects across the division.

• Meeting & Resource Logistics: Coordinate project meetings, including booking meeting rooms, preparing agendas, arranging logistics, and recording minutes when required.

• Visitor & Access Management: Handle visitor clearance processes in line with client and internal security protocols (e.g., for site visits, client offices, or secure zones).

• Procurement Coordination: Support Project Managers in procurement-related activities such as initiating purchase requisitions, liaising with procurement and vendors, and tracking procurement administrative paperwork till Purchase Order release to vendor.

• Stakeholder Follow-Up: Coordinate with project manager or appointed POC to track submission of corporate and divisional updates, progress reports, compliance documents, and other project deliverables.

• Division Welfare & Engagement: Work closely with the Division Manager to support welfare initiatives, team-building events, onboarding activities, and overall employee engagement.

• Document Management: Support Division Manager to maintain accurate documentation and ensure version control for project plans, meeting notes, procurement records, and correspondence.

Job Requirements:

• Diploma or Bachelor’s degree in Business Administration, IT, Project Management, or a related field.

• Minimum 1 year experience in an administrative or coordination role, ideally in the IT or engineering industry.

• Solid understanding of procurement and basic project management principles.

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and collaboration tools (e.g., Microsoft Teams, SharePoint).

• Strong organizational skills and the ability to manage multiple priorities under tight timelines.

• Excellent communication and interpersonal skills with a customer-oriented mindset.