Project Administrator

CORTEN INTERIOR SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading interior solutions company in Singapore seeks a Project Coordinator to manage project documentation and support project teams. The ideal candidate has at least 2 years of experience in interior fit-out or construction projects, is bilingual in English and Mandarin, and is proficient with Microsoft Office. Strong organizational skills and the ability to multitask in a fast-paced environment are essential. This position offers a 5.5-day working week.

Qualifications

• At least 2 years of experience in interior fit-out or construction projects.
• Fluent in English and Mandarin for effective communication.
• Proficient in Microsoft Office suite (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Manage project-related documentation and ensure proper filing and version control.
• Prepare, track, and update project documents.
• Coordinate with consultants, subcontractors, and internal departments.
• Provide administrative support to the Project Manager.
• Assist in tracking project schedules and procurement.

Skills

Project documentation management

Strong communication skills

Multitasking under pressure

Tools

Microsoft Office Suite

Job description

Key Responsibilities

• Manage project-related documentation and ensure proper filing and version control.

• Prepare, track, and update project documents such as meeting minutes, shop drawings, material submittals, progress reports, and handover files.

• Coordinate with consultants, subcontractors, and internal departments to ensure timely submissions and responses.

• Provide full administrative support to the Project Manager and project team.

• Assist in tracking project schedules, procurement, site progress, and variation records.

• Handle correspondence in a professional manner, both written and verbal.

Requirements

• At least 2 years of experience in interior fit-out or construction projects.

• Familiarity with project workflows, documentation standards, and coordination procedures in fit-out environments is an added advantage.

• Fluent in English and Mandarin, with strong communication skills to effectively liase with workers, supplier and other stakeholders (both written and spoken).

• Proficient in Microsoft Office suite (Excel, Word, PowerPoint, Outlook).

• Meticulous, well-organised, and able to multitask under pressure.

• Independent, dependable, and collaborative team player.

Working Day: 5.5 Days