Project Administrator

This is an IT support group; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An innovative firm in Singapore is on the lookout for a proactive Project Administrator to enhance their operations in the electric vehicle charging sector. This role involves close collaboration with project managers and engineers to ensure seamless project execution and documentation. You will play a crucial part in coordinating project activities, managing schedules, and maintaining compliance documentation. If you have a knack for organization and a passion for renewable energy, this is an exciting opportunity to contribute to a rapidly growing industry. Join a team dedicated to sustainable solutions and make a meaningful impact in the world of electric vehicle infrastructure.

Qualifications

• Minimum 2 years of experience in project administration or coordination.
• Experience in EV charging or renewable energy sectors is a plus.

Responsibilities

• Assist project managers in planning and executing EV charging deployment.
• Maintain project records and prepare reports for stakeholders.
• Organize project meetings and track project progress.

Skills

Organizational Skills

Time Management

Communication Skills

Proficiency in MS Office

Education

Diploma or Bachelor’s Degree in Business Administration

Degree in Engineering or Project Management

Tools

MS Office (Excel, Word, PowerPoint)

Job description

ChargEco is a joint venture between Strides, a subsidiary of SMRT Corporation, and YTL PowerSeraya, an integrated energy provider. As a leading provider of affordable, reliable, and sustainable electric vehicle (EV) charging services in Singapore, ChargEco has rapidly grown to operate over 500 charging points in less than two years.

We are seeking a proactive and detail-oriented Project Administrator to support our growing operations. Reporting to the Head of Project Delivery, you will work closely with project managers, engineers, contractors, and clients to ensure smooth coordination, accurate documentation, and efficient administrative support throughout the project lifecycle.

Responsibilities

Project Coordination & Support

• Assist project managers in planning and executing EV charging deployment.
• Support the Operation Manager in scheduling charger maintenance cycles and coordinating with contractors.
• Track project progress, milestones, and deliverables to ensure timely execution.
• Monitor charger maintenance schedules to ensure work is completed according to plan.
• Organize and coordinate project meetings, including preparation of agendas and recording of meeting minutes.

Administrative & Documentation Support

• Maintain project records, maintenance reports, permits, and regulatory compliance documents.
• Prepare bi-weekly & monthly reports, presentations, and project documentation for internal and external stakeholders.
• Manage procurement processes, including raising purchase orders and coordinating with vendors and contractors.
• Collaborate with the finance team to review and process contractor invoices and payments.

Scheduling & Resource Management

• Assist in scheduling site assessments, installations, and maintenance activities.
• Monitor resource allocation, ensuring manpower and materials are available as needed.

Qualifications & Work Experience

• Diploma or bachelor’s degree in business administration, Engineering, Project Management, or a related field.
• Minimum 2 years of experience in project administration, coordination, or a similar role.
• Experience in EV charging, renewable energy, or construction sectors is a plus.

Skills

• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).