Project Admin Officer

DRC ENGINEERING PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading engineering firm in Singapore is seeking a Project Admin Officer to support project management functions. Responsibilities include contract management, preparing progress claims, and liaising with clients. Candidates should possess at least an 'O' Level qualification, with diploma holders welcome. Strong communication, negotiation skills, and proficiency in Microsoft Excel are essential. The role requires someone who can work independently in a fast-paced environment.

Qualifications

• Outgoing personality with good communication and negotiation skills.
• Able to work independently and target-oriented under stress.
• Computer-literate with basic skills in Microsoft Excel.

Responsibilities

• Manage contracts, project documentation, and filing.
• Support project team in preparing progress claims.
• Act as second contact for external stakeholder inquiries.

Skills

Communication skills

Negotiation skills

Problem-solving skills

Microsoft Excel

Education

Minimum 'O' Level, diploma preferred

Job description

The Project Admin Officer supports the Project management team and performs project-related administrative functions. This includes preparing quotation/progress claims, proper recording of contract/project documentation (Work order, Delivery order, Invoices), following-up of claims approval, requesting for quotation and negotiating with sub-contractors/suppliers for the best costs, ordering supplies as well as act as the second point of contact (on behalf of Project Engineers) for client enquiries.

RESPONSIBILITIES

• Contract, Project & Filing management, preparation of purchase order, variations & final accounts and generation of cost control and reports
• General administration support to project team and assisting the project manager in working out the quantities for variations and progress claims
• Prepare monthly progress claim, vet/recommend and prepare clients’ payment certificate for management approval
• Act as second point of contact (client-servicing) on behalf of project engineers for enquiries from external stakeholders pertaining to projects & term contracts
• Undertake any other ad-hoc projects/duties assigned

JOB REQUIREMENTS

• Minimum “O” Level, diploma is a plus.
• Diploma holders with limited working experience are welcomed.
• Outgoing with good communication, negotiation and problem-solving skills for engaging with both internal and external parties to support project-related activities.
• Able to work independently and target oriented in a stressful environment.
• Computer-literate & basic Microsoft Excel skills
• Able to commence work in a short notice period.