Project Admin Executive (Banking) (JD#10356)

SCIENTE INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is seeking an Administrative Assistant to join the Departmental Management Office. The role involves coordinating meetings, managing supplies, and tracking invoices for a reputed bank. The ideal candidate possesses a diploma and experience in administrative roles, showcasing strong multitasking and teamwork skills.

Qualifications

• Minimum 3 years of relevant experience in administrative and office management roles.
• Skilled with strong multitasking abilities and reliable completion of assignments.
• Strong team player and independent worker.

Responsibilities

• Manage incoming phone calls and direct them appropriately.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare, track, and reconcile expense reports and invoices.

Skills

Microsoft Office applications

Multitasking

Team collaboration

Education

Diploma

Tools

MS Excel

Job description

Job Description & Requirements

Job Summary

• We are seeking an Administrative Assistant to support the expanding administrative functions of the Departmental Management Office (DMO). This position will play a key role in coordinating meetings, managing orders for supplies and equipment, tracking invoices, and providing assistance with financial operations and procurement activities for a reputed bank.

Mandatory Skill-set:

• Possess at least a Diploma, with a minimum of 3 years’ relevant experience in administrative and office management roles preferred.
• Skilled in Microsoft Office applications, with strong multitasking abilities and a track record of completing assignments reliably.
• Proficiency in MS Excel is an advantage, along with the capability to handle departmental-level administrative and financial projects.
• A strong team player who collaborates effectively with colleagues but can also work independently when needed.

Desired Skill-set:

• Proficiency in MS Excel is a plus.

Responsibilities:

• Manage incoming phone calls and direct them appropriately.
• Schedule and coordinate meetings, appointments, and travel arrangements for senior staff.
• Maintain up-to-date contact lists and filing systems (both electronic and manual).
• Handle general office duties including filing, copying, scanning, and reception coverage when needed.
• Monitor and order office supplies and equipment, track inventory, and ensure timely repairs and maintenance.
• Prepare, track, and reconcile expense reports and invoices.
• Provide accurate information and respond to internal and external inquiries.
• Support the smooth functioning of office operations by resolving administrative issues and managing mail distribution.
• Maintain confidentiality when handling sensitive information.
• Collaborate with team members to ensure administrative tasks are completed efficiently and effectively.

Should you be interested in this career opportunity, please send in your updated resume to [e-mail] at the earliest.

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Confidentiality is assured, and only shortlisted candidates will be notified for interviews.

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