Project Admin Executive (1 year contract) - Based in Jurong Island

Sembcorp Industries Ltd; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading energy solutions provider in Singapore is seeking a Project Coordinator for a one-year contract. The role involves coordinating project meetings, handling logistics and customs documentation, and supporting project administration. Candidates must have a Bachelor's degree in engineering or a related field and at least 3 years of experience in power plant project management. Strong analytical and communication skills are essential.

Qualifications

• At least 3 years of relevant experience in power plant project management and administration.
• Conversant in written and spoken English.
• Good project administration and initiative.

Responsibilities

• Coordinate with Contractors, Suppliers, and Consultants for project meetings.
• Handle project shipping and logistics coordination.
• Manage project documents and support claims processing.

Skills

Analytical skills

Communication skills

Project administration

Interpersonal relationship skills

Coordination skills

Education

Bachelor's degree in engineering or related field

Tools

SAP

MS Word

MS Excel

MS PowerPoint

Job description

About Sembcorp

Sembcorp is a leading energy and urban solutions provider headquartered in Singapore. Led by its purpose to drive energy transition, Sembcorp delivers sustainable energy solutions and urban developments by leveraging its sector expertise and global track record.

Join us in shaping a sustainable energy future. Drive Asia’s energy transition with us! Our Gas & Related Services segment is a key growth engine, delivering reliable and efficient energy to industries and communities across multiple countries. We support Asia’s growing energy needs while advancing the shift to a lower-carbon future.

About The Project

Sembcorp is expanding the Power and Utility capacity to provide energy, water services and on-site logistic infrastructure to serve multiple customers (“Integrated Solutions Project”, or “Project”).

Over the last twenty five years, Sembcorp has developed an unrivalled track record, with a reputation for strong technical, execution and operational expertise and high reliability. We are confident that we are the best partner to meet the utilities requirements by extending our proven integrated solutions to them.

Key Roles And Responsibilities

This is a one (1) year contract with a direct reporting line to the Project Director and functional reporting to Contract Head and Quality Head. Responsible for the project related matters, include but not limited to:

• Responsible for coordinating with Contractors/Suppliers/Consultants and arranging all project meetings involving the project team, Owner’s Engineer, QP, Customers, Asset Management, Technical Solutions, Departments in HQ and Contractor, booking meeting rooms and sending meeting invitations, etc.
• Responsible to handle the project shipping and logistics coordination, customs clearance documentation and other related matters with the Contractor and logistic agents, such as issuing authorization letters, arranging GST Permit processing and GST payment, requesting approval on custom duties payment, etc.
• Responsible to handle related project documents distributing supporting documents of Contractor progress claims, security/JI Pass application, PR creation and tracking, invoice processing in SAP system, project team members transportation and accommodation matters and other project meeting arrangements, compiling all project/O&M documents, etc.
• Other tasks assigned by Project Director, Contract Head and Quality Head.

Qualifications & Experience

• Bachelor’s degree /diploma in engineering, construction management, quantity survey, business management, or equivalent.
• Possess good analytical & communication skills; good project administration, initiative, interpersonal relationship and coordination skills to work amicably with internal project team and external parties.
• Possess at least 3 years of relevant experience in power plant project management and administration.
• Conversant in written and spoken English language.
• Conversant in operating computer and software using SAP, MS Words, MS Excel & MS Powerpoint.

Our Culture at Sembcorp

At Sembcorp, our culture is shaped by a strong set of shared behaviours that guide the way we work and uphold our commitment to driving the energy transition. We foster an institution-first mindset, where the success of Sembcorp takes precedence over individual interests. Collaboration is at the heart of what we do, as we work seamlessly across markets, businesses, and functions to achieve our goals together. Accountability is a core principle, ensuring that we take ownership of our commitments and deliver on them with integrity and excellence. These values define who we are and create a workplace where our people can thrive while making a meaningful impact on driving energy transition.

Join us in making a real impact!