Project Admin (Chief Architect's Office)

Synapxe; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A prominent HealthTech company in Singapore seeks an experienced administrative professional to support the Chief Architect's Office. Responsibilities include scheduling meetings, managing activities, and assisting with Team-Bonding events. The ideal candidate should have a diploma, 5-8 years of relevant experience, strong communication and collaboration skills, and proficiency in Microsoft Excel and PowerPoint.

Qualifications

• 5 - 8 years of relevant working experience.
• Experience in office administration.
• Proven experience in designing infographics.
• Added advantage with procurement knowledge.
• Meticulous in work quality and planning.
• Strong in processes and documentation.

Responsibilities

• Manage day-to-day activities in CAO.
• Provide support on CAO processes.
• Assist in planning Team-Bonding events.
• Handle ad-hoc duties as required.

Skills

Communication skills

Collaboration skills

Meticulousness

Self-motivation

Interpersonal skills

Education

Minimum Diploma

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Position Overview

Provide administrative support to CAO (Chief Architect&aposs Office), coordinate CAO activities and ensure smooth day-to-day operations.

Responsibilities include CAO meeting scheduling (managing requests and agenda) and facilitation, compilation of presentation slides and dissemination of notes of meeting.

You will work with CAO architects and Corporate Business Partners (Finance, HCM, Procurement etc), so good communication and collaboration skills are essential.

Role & Responsibilities

• Manage day-to-day activities in CAO such as onboarding of new staff and tracking of milestones and completion status of corporate-wide initiatives.
• Provide support and guidance on CAO processes and timesheet-related queries.
• Assist in planning and organizing Team-Bonding events.
• Any other ad-hoc duties as required.
  
  

Requirements

• Minimum Diploma holder with 5 - 8 years of relevant working experience.
• Experience in office administration supporting multiple directors, administration support function, meeting scheduling/room-booking.
• Proven experience in designing infographics and portfolio showcasing infographic work for presentations and/or EDM campaigns.
• Added advantage with procurement and basic accounting knowledge.
• Meticulous in work quality, planning, strong coordination skills, and following through with actions and escalation.
• Strong in processes and experience with documentation work products including SOPs and process documents.
• Proficient in Microsoft Excel (including V-Lookup) and PowerPoint.
• Good written/communication skills in reporting status in clear and concise manner.
• Good interpersonal skill and experience in stakeholder engagement to connect with stakeholders and work well with peers.
• Self-motivated with ability to multi-task and able to prioritise work delivery efficiently to meet timeline.
  
  

Apply Now

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