Project Admin Assistant

Wah Loon Engineering Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive administrative support specialist to assist the Engineering Department. In this role, you will coordinate with various teams, vendors, and subcontractors, ensuring efficient communication and document flow. Your contributions will be vital in supporting project managers and discipline department heads, making this an excellent opportunity for someone with strong communication and interpersonal skills. If you thrive in a dynamic environment and are ready to make an impact, this position offers a chance to grow within a supportive team.

Qualifications

• Minimum 1 year of relevant experience in the construction industry.
• Able to work independently and provide administrative support.

Responsibilities

• Assist Engineering Department with admin support and coordination.
• Ensure smooth communication between HQ and Site Office.

Skills

Communication Skills

Interpersonal Skills

Administrative Support

Coordination Skills

Education

Diploma in Administration

Job description

Job Descriptions:

1. Assist all Engineering Department personnel with admin support.
2. Assist submission on technical clarifications and method statements.
3. Assist to coordinate with vendors/sub-contractors.
4. Coordinate with project coordination team members, vendors and subcontractors.
5. Coordinate with document controller on design deliverables transaction to ensure smooth flow of documents.
6. Coordinate with other discipline engineers and project managers to prepare and generate monthly progress reports.
7. Required to go to the site office to provide admin support.
8. Ensure coordination and communication between HQ and Site Office.
9. Provide administrative support for Project Manager and discipline department heads.

Job Requirements:

1. Minimum Diploma in Administration or equivalent.
2. Minimum 1 year of relevant experience in the construction industry.
3. Able to work independently.
4. Good communication and interpersonal skills.
5. Able to commence work immediately or on short notice.