Project Accounting Executive

Control Risks; Singapore; On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Receivable Specialist to manage billing processes for the South East Asia and Australia Pacific regions. This role involves tracking project statuses, generating invoices, and reconciling billing discrepancies to ensure accurate financial reporting. The ideal candidate will thrive in a fast-paced environment, possess strong organizational skills, and have a proactive approach to problem-solving. Join a dynamic team where your contributions will directly impact financial operations and client satisfaction, making this an exciting opportunity for growth and professional development.

Qualifications

• At least 5 years of relevant experience in a complex business environment.
• Strong double-entry knowledge and attention to detail.

Responsibilities

• Track project status and analyze WIP reports for billing.
• Generate invoices and reconcile billing discrepancies.
• Provide reports on billing trends and support budgeting.

Skills

Accounts Receivable Management

Problem-solving

Stakeholder Engagement

Time Management

Organizational Skills

Education

Diploma in Accounting

Tools

Microsoft Office

Microsoft D365 Finance and Operations

Job description

Role purpose

Primary responsibility for billings (Accounts Receivable) for South East Asia and Australia Pacific.

Role tasks and responsibilities

1. Work in Progress (WIP) Tracking:
   Regularly review and update project status to reflect work completed.
   Analyze WIP reports to identify issues like unbilled hours or budget overruns.
   Communicate with project managers for timely updates on project progress and costs.
   Track clients’ purchase orders and procurement requirements before billing.
2. Invoice Generation:
   Ensure correct setup of projects and customers in the system.
   Generate WIP/timesheet reports for invoicing.
   Calculate withholding and indirect taxes for invoicing.
   Prepare and review client invoices based on WIP data, billing codes, rates, and milestones.
   Resolve discrepancies between project costs and invoiced amounts.
   Submit invoices timely via appropriate channels (e.g., Ariba, Coupa), ensuring compliance with policies.
3. Billing Reconciliation:
   Reconcile time and expense reports with budgets and WIP balances.
   Address discrepancies or errors in billing.
4. Reporting and Analysis:
   Generate reports on WIP levels and billing trends.
   Analyze data to improve project management and invoicing processes.
   Collaborate with project managers on billing timelines.
   Provide support for forecasting, budgeting, and government surveys as needed.
   Perform other duties as assigned.

Knowledge and experience

• Experience in a fast-paced, complex business environment.
• Engaging, approachable, self-motivated, and proactive.
• Problem-solving skills and quick action orientation.
• Audit or professional services experience is a plus but not required.

Qualifications and skills

• Diploma in accounting or related field, with strong double-entry knowledge.
• At least 5 years of relevant experience.
• Strong planning, organizational, and attention to detail skills.
• Effective time and resource management skills.
• Excellent interpersonal skills for stakeholder engagement.
• Proficiency in Microsoft Office, especially Excel.
• Knowledge of Microsoft D365 Finance and Operations is a plus but not necessary.