Programs & Productions

Singapore Indian Fine Arts Society, The; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Singapore Indian Fine Arts Society, The is seeking a Programme and Project Manager to oversee SIFAS programmes, workshops, performances and special events from concept to completion. The role coordinates internal teams and external stakeholders to ensure timely delivery and supports budgeting, post-event reporting.

The position also drives marketing and communications, content creation for digital platforms, media outreach, and partnerships that advance SIFAS' objectives, with rigorous

Responsibilities

• Plan and coordinate SIFAS programmes, workshops, performances, festivals and special events from concept to completion.
• Develop project timelines, schedules, briefs, checklists and supporting documentation to ensure smooth execution.
• Coordinate internal teams and external stakeholders to ensure timely delivery of programmes and projects.
• Support programme proposals, budgeting, approvals and post-event reporting.
• Support the planning and execution of SIFAS Productions, concerts, festivals and other artistic projects.
• Coordinate with local and international artists, production teams, venues and vendors on contracts, schedules, hospitality and logistical requirements.
• Manage event-day operations, including guest management, programme flow and on-ground coordination.
• Prepare run sheets, emcee scripts, guest lists, briefing notes and other event materials.
• Develop and implement marketing and communications plans for SIFAS programmes, productions and institutional initiatives.
• Create and coordinate content for social media, websites, newsletters, EDMs, invitations, press materials and promotional collateral.
• Manage content across SIFAS' digital platforms and support ticketing, audience development and promotional campaigns.
• Work with designers, photographers, videographers and external vendors to produce marketing and creative assets.
• Develop publicity angles and media plans to promote key programmes and institutional initiatives.
• Draft press releases, media pitches, invitations, programme information and briefing materials.
• Liaise with media representatives, journalists and communications partners.
• Coordinate media visits, interviews, photography and publicity opportunities.
• Liaise with artists, government agencies, arts organisations, educational institutions, community partners, sponsors and donors.
• Support partnerships, collaborations and external engagements that advance SIFAS' programmes and objectives.
• Coordinate official correspondence, invitations and stakeholder communications, ensuring timely follow-up.
• Support budget preparation, quotations, contracts, invoices and vendor coordination.
• Monitor programme expenditure, project timelines and deliverables.
• Maintain accurate project documentation, records and administrative reports.

Job description

Key Responsibilities

1. Programme and Project Management

• Plan and coordinate SIFAS programmes, workshops, performances, festivals and special events from concept to completion.

• Develop project timelines, schedules, briefs, checklists and supporting documentation to ensure smooth execution.

• Coordinate internal teams and external stakeholders to ensure timely delivery of programmes and projects.

• Support programme proposals, budgeting, approvals and post-event reporting.

2. Productions and Event Management

• Support the planning and execution of SIFAS Productions, concerts, festivals and other artistic projects.

• Coordinate with local and international artists, production teams, venues and vendors on contracts, schedules, hospitality and logistical requirements.

• Manage event-day operations, including guest management, programme flow and on-ground coordination.

• Prepare run sheets, emcee scripts, guest lists, briefing notes and other event materials.

3. Marketing and Communications

• Develop and implement marketing and communications plans for SIFAS programmes, productions and institutional initiatives.

• Create and coordinate content for social media, websites, newsletters, EDMs, invitations, press materials and promotional collateral.

• Manage content across SIFAS' digital platforms and support ticketing, audience development and promotional campaigns.

• Work with designers, photographers, videographers and external vendors to produce marketing and creative assets.

4. Media and Publicity

• Develop publicity angles and media plans to promote key programmes and institutional initiatives.

• Draft press releases, media pitches, invitations, programme information and briefing materials.

• Liaise with media representatives, journalists and communications partners.

• Coordinate media visits, interviews, photography and publicity opportunities.

5. Stakeholder Engagement and Partnerships

• Liaise with artists, government agencies, arts organisations, educational institutions, community partners, sponsors and donors.

• Support partnerships, collaborations and external engagements that advance SIFAS' programmes and objectives.

• Coordinate official correspondence, invitations and stakeholder communications, ensuring timely follow-up.

6. Budgeting and Administration

• Support budget preparation, quotations, contracts, invoices and vendor coordination.

• Monitor programme expenditure, project timelines and deliverables.

• Maintain accurate project documentation, records and administrative reports.