Festival Production Coordinator: Operations & Systems

Arts House Group; Singapore; On-site; SGD 52,000 - 76,000; Full time

Job summary

Arts House Group is seeking a Production Coordinator for Operations (Festival) to coordinate production delivery across SIFA, SWF and other projects. You will manage schedules, information systems and workforce administration to ensure smooth festival execution.

Reporting to the Senior Production Manager, you will support planning, documentation and day-to-day admin while maintaining rigorous records, budgets and procurement tracking. Weekend/after-hours work may be required, as festivals demand.

Qualifications

• Minimum 3–5 years experience in production administration or event operations.
• Experience with multi-stakeholder projects or festivals desirable.
• Experience with procurement administration, financial tracking or workforce administration.

Responsibilities

• Maintain production schedules, milestones, staffing requirements and procurement timelines across festivals.
• Coordinate flow of operational information between Production, Programming, Finance, Procurement and HR.
• Maintain production dashboards and trackers; provide regular updates to leadership.
• Monitor project readiness and highlight risks, bottlenecks and resource pressures.
• Support planning, forecasting, post-festival reconciliation, reporting and close-out.
• Administer production management platforms (e.g., Airtable, SharePoint).
• Develop and maintain templates, trackers, workflows and digital archives.

Skills

Strong written and verbal comms

Stakeholder coordination

Problem solving and initiative

Manage multiple priorities

Agile and adaptable

Proactive and resourceful

Organisational and planning

Attention to detail

Information management

Financial & procurement administration

Project administration tools

Procurement/finance workforce admin

Independent work under pressure

Contract-based/workforce experience

Arts/festival/production environment

Tools

Microsoft 365 Suite

Excel & reporting tools

SharePoint

Airtable or equivalent database

Budget tracking systems

HR/payroll systems (e.g. Whyze ESS)

Job description

Arts House Group is seeking a Production Coordinator for Operations (Festival) to coordinate production delivery across SIFA, SWF and other projects. You will manage schedules, information systems and workforce administration to ensure smooth festival execution.

Reporting to the Senior Production Manager, you will support planning, documentation and day-to-day admin while maintaining rigorous records, budgets and procurement tracking. Weekend/after-hours work may be required, as festivals demand.