Programme Executive, Swimming

Private Advertiser; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading sports club in Singapore is looking for an administrator for their Swimming Section. The ideal candidate will assist in daily operations, manage communications, and support the execution of swimming programmes. A Diploma in Events or Sports Management with relevant experience is required. This role demands good interpersonal skills and teamwork within a fast-paced environment.

Qualifications

• Minimum Diploma in Events Management or Sports Management.
• At least 3-4 years of relevant experience in sports and programme administration.
• Proficient in Microsoft Office applications.

Responsibilities

• Assist in daily administration and operations of the Swimming Section.
• Coordinate with Convenors and team on swimming activities.
• Submit monthly statistical reports.

Skills

Interpersonal skills

Communication skills

Team player

Microsoft Office proficiency

Education

Diploma in Events Management

Diploma in Sports Management

Job description

Responsibilities:

• Assist and support the daily administration and operations of the Swimming Section, including providing support to the Head of Department, Swimming Sub-Committee, and other relevant committees.

• Liaise with Standing and Sub-Committee members, vendors, sports fraternity representatives, and other third parties as required.

• Support the planning and execution of swimming programmes and provide assistance for other Club sports events as assigned or required.

• Submit monthly statistical reports to the Head of Department.

• Coordinate with respective Convenors and the Swimming team on administrative matters related to swimming activities.

• Manage all communication and correspondence related to swimming programmes and events.

• Attend to enquiries from members and participants regarding swimming activities.

• Maintain accurate records of registered trainees and members participating in swimming programmes.

• Oversee billing and payment matters associated with swimming activities.

• Be proficient in explaining the philosophy, curriculum, and operations of the Club’s swim programmes.

• Assist swim instructors and programme coordinators with event set-up and tear-down duties.

• Maintain a tracking system attendance, absenteeism, time-off, meetings, and training sessions.

• Work closely with the Swimming Team and Coaches to administer the swimming programme, and develop systems to monitor and evaluate swimmers’ progress.

• Perform any other duties related to the Sports and Lifestyle Department as and when assigned.

What We Are Looking For:

• Minimum Diploma in Events Management, Sports Management, or a related discipline, with at least 3–4 years of relevant experience in sports and programme administration.

• Good interpersonal and communication skills to interact effectively with members, committees, coaches and other external stakeholders.

• Team player with a positive attitude and the ability to work independently in a fast-paced environment.

• Proficient in Microsoft Office applications.

• Ability to be present at Club/Swimming events, including those held on weekends and public holidays, to oversee and manage on-site activities as required.