Programme Coordinator - AI (Govt)

SCIENTEC CONSULTING PTE. LTD.; Singapore; On-site; SGD 37,000 - 61,000; Full time

Job summary

SCIENTEC CONSULTING PTE. LTD. is seeking a candidate to support planning, coordination, governance, reporting, and execution of enterprise AI initiatives from the AI Programme Management Office (PMO) in Singapore. The role focuses on applying AI tools to improve day-to-day productivity and deliverable tracking.

The position is a 12-month contract located at One-North, with standard work hours and responsibilities across meetings, dashboards, documentation, and procurement activities.

Qualifications

• 2-5 years' experience in programme/project management, PMO, business operations, consulting, digital transformation or technology-related roles.
• Experience coordinating cross-functional projects and multiple stakeholders is advantageous.
• Strong project management, organisational and reporting skills.
• Understanding and practical use of AI tools and digital transformation is an advantage.

Responsibilities

• Support the planning, coordination and tracking of enterprise AI programmes and workstreams.
• Maintain programme schedules, action trackers, documentation, KPIs, risks and adoption metrics.
• Coordinate meetings, workshops and stakeholder engagements, and prepare management reports, dashboards and presentations.
• Administer AI tool licences, including user provisioning, licence inventory, utilisation tracking and recovery of underutilised licences.
• Support users on AI tool access, policies and procedures, and maintain relevant FAQs, SOPs and user guides.
• Assist with AI-related procurement activities, including submissions, business justifications, tender evaluations and vendor coordination.
• Track vendor contracts, project deliverables, milestones, budgets and performance.
• Support cost allocation, chargeback and other AI tool financial administration activities as required.

Skills

Project management

Stakeholder management

Reporting

Cross-functional coordination

Education

Bachelor's degree in Business, Information Systems, Computer Science, Engineering, Public Policy, Project Management or related field

Tools

Microsoft 365

Excel

PowerPoint

Teams

SharePoint

Job description

We are seeking a candidate to support the planning, coordination, governance, reporting, and execution of enterprise AI initiatives. The role will assist the AI Programme Management Office (PMO) in successfully implementing AI Strategy. The role should contribute to productivity improvements by applying AI tools in day-to-day work

• Period: 12 months (possibility for renewal)
• Location: One-North
• Working hour: 830am - 6pm Mon-Fri
• Salary: Up to $5500

Key Responsibilities

• Support the planning, coordination and tracking of enterprise AI programmes and workstreams.
• Maintain programme schedules, action trackers, documentation, KPIs, risks and adoption metrics.
• Coordinate meetings, workshops and stakeholder engagements, and prepare management reports, dashboards and presentations.
• Administer AI tool licences, including user provisioning, licence inventory, utilisation tracking and recovery of underutilised licences.
• Support users on AI tool access, policies and procedures, and maintain relevant FAQs, SOPs and user guides.
• Assist with AI-related procurement activities, including submissions, business justifications, tender evaluations and vendor coordination.
• Track vendor contracts, project deliverables, milestones, budgets and performance.
• Support cost allocation, chargeback and other AI tool financial administration activities as required.

Requirements

• Degree in Business, Information Systems, Computer Science, Engineering, Public Policy, Project Management or related field.
• Preferably 2-5 years' experience in programme/project management, PMO, business operations, consulting, digital transformation or technology-related roles.
• Experience coordinating cross-functional projects and multiple stakeholders is advantageous.
• Strong project management, organisational and reporting skills.
• Proficient in Microsoft 365, particularly Excel, PowerPoint, Teams and SharePoint.
• Familiarity with project governance, risk management, dashboards and performance reporting.
• Understanding and practical use of AI/Generative AI tools and digital transformation is an advantage.

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Chloe Chew (R1768631)
ScienTec Consulting (ScienTec Personnel) - 11C5781