Production Admin Manager

HANWHA OFFSHORE ENGINEERING SERVICES SINGAPORE PTE. LTD.; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a skilled Production Administrator to oversee vital administrative functions within the Marine and Oil & Gas sectors. This role involves managing production staff, budget oversight, and ensuring operational guidelines are adhered to. The ideal candidate will be a meticulous organizer with strong communication and project management skills, ready to support a dynamic team. If you thrive in a fast-paced environment and have a keen eye for detail, this opportunity will allow you to make a significant impact in a collaborative setting.

Qualifications

• 5+ years of experience as a Production Administrator in Marine or Oil & Gas.
• Strong organizational, communication, and planning skills are essential.

Responsibilities

• Oversee Production and Project Admin duties and manage budgets.
• Create office systems and liaise with departments for smooth operations.

Skills

Organizational Skills

Communication Skills

Planning Skills

Project Management

Bookkeeping

Time Management

Interpersonal Skills

Attention to Detail

Multi-tasking

Education

Degree in Business Administration

Diploma in Business Administration

Tools

Microsoft Office

Job description

Key Responsibilities :

• Oversee and ensure the duties of Production and Project Admins/Clerks are performed diligently.
• Monitor production staff movements and manage the Production Admin budget.
• Provide budget guidance to the Head of Department (HOD).
• Administer and implement changes in production operational guidelines and environments.
• Create and maintain office systems, arrange monthly internal meetings, and liaise with other departments.
• Support the Production/Project Management Team.
• Welcome new staff and monitor daily attendance.
• Take minutes for meetings and update staff allocation.
• Prepare and issue correspondence letters, back charges, and violations to sub-contractors.
• Consolidate budget proposals and department headcount.
• Prepare and submit various rosters and schedules.
• Ensure all reports are submitted accordingly and handle general office and yard matters.
• Support and liaise with Project Admins on project-related matters.
• Follow up on module load-out applications and project lessons learned.
• Update document reference numbers as required.

Job Requirements:

• Degree / Diploma in Business Administration or equivalent.
• Minimum 5 years’ experience as Production Administrator in Marine or Oil & Gas Industry.
• With good organizational, communication, planning, project management, bookkeeping and time management skills.
• Able to perform minutes writing and other writing skills.
• Ability to multi-task, independent, interpersonal skills, good team player and resourceful.
• Patient and Meticulous – attention for details.
• Fundamental understanding of administrative practices in Marine or Oil & Gas Industry.
• Well verse with Microsoft Office application.