Production Admin Executive

NEP Singapore, India & MENA; Singapore; On-site; USD 40,000 - 60,000; Full time

Job summary

NEP Singapore, India & MENA is seeking a skilled professional to manage crew logistics and project-related tasks. The ideal candidate will have a background in business or HR, with at least two years of experience in a fast-paced environment. Responsibilities include maintaining crew databases, negotiating contracts, and ensuring effective communication among project teams. Join a dynamic team dedicated to excellence in the broadcasting industry.

Qualifications

• Minimum of 2 years’ relevant work experience.
• Ability to multi-task effectively in a high-performance, fast-paced environment.
• Understanding of mass media and communication, preferably in the broadcasting industry.

Responsibilities

• Maintain and update Crewing Calendar factoring projects and in-house needs.
• Negotiate fees, manage contracts, and coordinate crew logistics.
• Assist in project closeout activities, including evaluating crew performance.

Skills

Client management

Organizational skills

Communication

Interpersonal skills

Project management

Attention to detail

Education

Qualification in business, economics, finance, HR, or related fields

Tools

Microsoft Office suite

Job description

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• Maintain and update Crewing Calendar factoring projects and in-house needs and crew leave.
• Support and provide information on Time Off In Lieu (TOIL) entitlement for in-house crew on a monthly basis.
• Maintain an updated crew database for both in-house and freelancers with details such as positions, grades, job scale, performance, rates, responsiveness, reliability, skills, and technical competencies.
• Perform any other ad-hoc crewing responsibilities.

Project Related

• Obtain relevant project information from the Sales Department regarding crewing needs, including location, crew positions, project duration, crew rates, and additional requirements.
• Consult with the project technical manager to identify crew requirements and skill sets needed for each project.
• Roster project with in-house and freelance crew.
• Negotiate fees, manage contracts and documents, and outline expectations and company policies for freelancers.
• Arrange and coordinate crew logistics, including per diems, visa applications, flights, accommodation, transportation, and meals.
• Plan for crew contingencies to address unexpected situations that may affect projects.
• Support project crew by actively communicating logistics and crew welfare matters.
• Provide replacement crew if a crew member becomes unavailable due to sickness, flight cancellations, etc.
• Assist in project closeout activities, including evaluating crew performance, archiving projects, and preparing closeout reports.
• Incorporate crew performance evaluation reports into the crew database.
• Tabulate and analyze project crew financials (freelancer fees, logistics, Per Diems, etc.) and report cost over-runs or irregularities to the Crewing Manager.
• Verify invoices received from freelancers for billing purposes.
• Assist in reimbursements for in-house crew members involved in projects.

JOB REQUIREMENTS

• A qualification in business, economics, finance, HR, or related fields.
• Minimum of 2 years’ relevant work experience.
• Excellent client management and relationship skills.
• Strong organizational, communication, interpersonal, and project management skills.
• Ability to multi-task effectively in a high-performance, fast-paced environment.
• High attention to detail.
• Proficiency in Microsoft Office suite.
• Understanding of mass media and communication, preferably in the broadcasting industry.