Production Admin Assistant

TEX-STAR ENGINEERING SINGAPORE PTE LTD; Tuas, West Singapore, SG; On-site; SGD 20,000 - 40,000; Full time

Job summary

A leading engineering company in Singapore is seeking a dedicated professional for a production administrative role. This position involves supporting the day-to-day operations of the Production Department, managing inquiries, and maintaining accurate records. The ideal candidate should be organized, efficient, and capable of multitasking in a fast-paced environment with a strong proficiency in MS Office.

Qualifications

• Meticulous and organized with good time management.
• Ability to work in a fast-paced environment.
• Experience with ERP systems is a plus.

Responsibilities

• Assist with day-to-day production administrative works and operations.
• Support production operations with expert administrative support.
• Handle customer quotation inquiries and follow up on projects.

Skills

Proficiency in MS Office

Strong written communication

Strong verbal communication

Time management

Multitasking

Job description

• Assist and work with day to day production administrative works and operations of the Production/Processing Department by Engineer/Manager/Supervisor
• Support production operations functions with expert administrative support to the entire Production Team.
• Attend to production inquiries, calls, and email
• Responsible for updating and maintaining data and reviewing production records and orders.
• Responsible and maintain a proper record, filing for each department documents archival
• Issue of drawings to the relevant department for production
• Prepares purchase orders by verifying specifications and price
• Obtaining recommendations from suppliers for substitute items
• Obtaining approval from requisitioning department
• Assist to get supplier quotation
• Handle customer quotation enquiries
• Follow up on the on-going projects
• Co-ordinates on production schedule
• Data entry to ERP system, filing, photocopy and scanning
• Meticulous and organized with good time management
• Able to work in a fast-paced environment
• Proficiency in MS Office
• Strong written and verbal communication skills and the ability to multitask a high volume of tasks
• Ability to handle a very active desk supporting numerous simultaneous productions