Procurement Specialist (Tender Management)

United World College of South East Asia; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

The United World College of South East Asia is seeking a full-time Procurement Specialist to manage tender processes and provide procurement support. This role requires strong analytical and negotiation skills, along with a commitment to high integrity. The successful candidate will play a key role in ensuring compliance and fostering relationships with stakeholders across the College.

Qualifications

• Minimum of 3 years of experience in procurement or purchasing role.
• Demonstrated expertise in tender management and contract review.
• Proficient in record-keeping and workflow management.

Responsibilities

• Lead the end-to-end tender process and ensure compliance.
• Collaborate with internal stakeholders to define procurement needs.
• Prepare and finalize contract documents based on approvals.

Skills

Analytical skills

Negotiation skills

Communication skills

Interpersonal skills

Problem-solving

Education

Bachelor's degree in Business Administration, Supply Chain Management, or Logistics

Tools

Google Suite

macOS

Job description

UWCSEA is seeking a full-time Procurement Specialist (Tender Management) based at its Dover Campus. Reporting to the Procurement Manager, this role is crucial for managing efficient and compliant tender processes for Dover Campus operations, while also providing essential procurement support for dual-campus projects. You will be joining an exciting and dynamic department that fosters a warm and welcoming culture and environment.

Occasional travel to the East Campus will be required.

Main Responsibilities

1. Lead the end-to-end tender process:

   • Preparation of the Invitations to Tender (ITTs). Ensuring meticulous record-keeping and compliance throughout the entire process. Oversee all stages of the tender process, including site show rounds, clarifications, tender closings, approvals, and generating management reports.

2. Collaborate closely with internal stakeholders:

   • Proactively plan for upcoming procurement needs, providing expert guidance to define clear requirements and prepare for tenders throughout the year. Offer specialised advice on Procurement policies and Standard Operating Procedures (SOPs) to ensure seamless and compliant processes.

3. Build strong relationships with stakeholders across the College:

   • Understand business needs and develop collaborative purchasing solutions.

4. Preparation for Approvals:

   • Play a key role in the Tender Evaluation Committee (TEC) process, which includes meticulously preparing all necessary pre-read materials and documentation for review. Ensure that all evaluation procedures and approvals strictly comply with Procurement policies and procurement guidelines.

5. Draft and finalise contract documents:

   • Based on award approvals, ensuring strict adherence to College T&Cs and policy declarations.

6. Review and negotiate commercial terms and conditions:

   • Coordinating with relevant departments to resolve any contractual disputes.

7. Champion the College's Procurement system:

   • For related Purchase Requisitions (PRs), ensure accurate data entry and maintain up-to-date vendor master data and tender references.

8. Assist with any other procurement-related duties or projects as required to support the department's objectives, including non-tender related purchase requisitions from time to time.

Person Specifications

• A bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field is preferred. Candidates with substantial, relevant experience demonstrating equivalent knowledge and skills will also be considered.

• Minimum of 3 years of proven experience in a procurement or purchasing role, with a strong focus on tender management and contract administration.

• Demonstrated expertise in tender management and contract review.

• Strong analytical and negotiation skills, with a keen eye for detail and numbers.

• Exceptional communication and interpersonal skills for effective collaboration with internal teams and suppliers.

• A proactive problem-solver, capable of working independently and as part of a multicultural team.

• Committed to high integrity and a positive work ethic.

• Proficient in Google Suite, macOS, and adept at record-keeping and workflow management.

• Prior experience with school or government tenders is a significant advantage.

Applications

Apply via our job portal by Friday, 6 June 2025 11:59pmSingapore Time

The UWC Mission is to make education a force to unite people, nations and culture for peace and a sustainable future. We are committed to creating a community in which all members feel safe and secure, and know that their authentic selves and individual differences are accepted with respect and care. At UWCSEA, we acknowledge that diversity, equity, inclusion and justice (DEIJ) is an ongoing and evolving process and strive to create and sustain a sense of belonging for all members of our community, past, present and future. All qualified applicants, including those who identify as a part of marginalised group(s) and individuals with (dis)abilities are all encouraged to apply. Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices and all appointments are subject to interview, satisfactory references, identity and criminal record checks.