Procurement Specialist

UPS Asia Group Pte. Ltd.; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented procurement specialist to support contract management and supplier negotiations. This role involves administering requests for information and proposals, conducting purchasing activities using advanced procurement technologies, and ensuring compliance with procurement policies. The ideal candidate will possess strong analytical and communication skills, along with a degree in a relevant field. Join a dynamic team that values innovation and continuous improvement in procurement processes, and make a significant impact in optimizing supplier relationships and achieving cost-saving objectives.

Qualifications

• 1+ year of experience in procurement or similar roles.
• Strong analytical skills to gather and analyze financial information.
• Proficiency in procurement technology and report generation.

Responsibilities

• Administers RFIs, RFQs, and RFPs to ensure best vendor bids.
• Conducts purchasing activities in Oracle or Coupa for projects.
• Enforces procurement policies and compliance requirements.

Skills

Organizational Skills

Problem Solving

Analytical Skills

Communication Skills

Financial Analysis

Education

Degree or Diploma in Information Technology

Degree or Diploma in Engineering

Degree or Diploma in Business Administration

Degree or Diploma in Finance

Tools

Oracle

Coupa

Microsoft Office

Job description

Responsibilities:

Supports Contracts

• Administers Requests for information (RFIs), Request for Quotations (RFQ), Request for Proposals (RFPs), financial and performance clauses, metrics, terms, and rebates/penalties to ensure the best bid among various vendors

• Engages in price negotiation with the vendors

• Gathers and organizes information for inventory and value, analysis to determine risk

Conducts IS Procurement related activities, and conducts economic research and analysis

• Performs purchasing in Oracle or Coupa for Appropriations / Projects, or Shop Requisitions for purchases via Corporate Procurement Finance; to periodically monitor and/or escalate to ensure deliveries and/or payments to vendors are duly completed for the purchases

• Conducts data collection and analysis (i.e., internal spend, value analysis, cost, etc.) and supplier qualification and measurement efforts for IS related spend to meet cost saving / avoidance objectives

• Utilizes standard bidding process to continuously focus on testing the marketplace for best deal

• Manages the relationships and build rapport with existing as well as new suppliers.

• Coordinates & facilitates meetings / calls on any disputes or outstanding issues between UPS & suppliers.

• Provide guidance to users in managing IS related spend purchases via system, whenever necessary

• Establish and/or maintain catalogs in Coupa relating to APAC Resellers, with help from GBS AP, for buy channel, as well as to coordinate between Suppliers and GBS AP / end users whenever problem arises

Assists in Procurement Policy Enforcement

• Supports and enforces Procurement policies, along with all other audit-related and regulated procurement requirements to ensure compliance

Uses Procurement Technology to Generate Reports, Provide Impact Analysis, Process Improvement

• Gathers and organizes data for analysis

• Establishes new report generation processes, determines standards for report generation, maintenance, and distribution where applicable

• Explore and streamline Procurement processes, where possible, for continuous process improvement

Qualifications:

• Possess a Degree or Diploma in Information Technology, Engineering, Business Administration or Finance

• Possess at least 1 year of working experience in similar capacity

• Display excellence organizational, problem solving and analytical skills

• Display good communications skills.

• Able to gather and analyze financial information (e.g. return on investment, net present value), perform cost/benefit analysis and summarize standard financial information

• Familiarity with Logistics and Supply Chain Management Systems and/or distribution and manufacturing process will be preferred. Exposure to Brokerage system will have an added advantage.

• Able to work independently but also a strong team player

• Proficient in Microsoft Office