Procurement Senior Executive/Assistant Manager, Faculty of Dentistry

National University of Singapore; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A major university in Singapore is seeking a Procurement Senior Executive / Assistant Manager to oversee procurement processes and manage supplier relationships. This role demands a degree in Business Administration and significant experience in procurement with strong negotiation, management, and communication skills to deliver on strategic objectives and ensure compliance with university policies.

Qualifications

• 3-5 years of relevant procurement experience required.
• Strong management skills needed.
• Proficiency in e-procurement and ERP systems like SmartBuy.

Responsibilities

• Administering quotation and tender processes and ensuring adherence to policies.
• Collating bids for evaluation and negotiating with vendors.
• Managing supplier relationships and developing a supplier network.

Skills

Management skills

Communication

Interpersonal skills

Negotiation

Bidding knowledge

Education

Bachelor's degree in Business Administration or related field

Tools

e-procurement systems

ERP systems

Microsoft Office applications

Job description

Company description:
The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore.

Job description:

Reporting to the Head of Administration, the Procurement Senior Executive / Assistant Manager will serve as the primary contact for all procurement matters and will be responsible for:

1. Administering quotation and tender processes, reviewing procurement documents, and ensuring adherence to university policies and procedures.
2. Publishing sourcing requests and responding to supplier queries.
3. Collating bids for evaluation and negotiating with vendors to ensure financial prudence.
4. Preparing and validating evaluation reports and documentation.
5. Uploading finalized documents to procurement platforms for approvals and coordinating with authorities.
6. Generating Letters of Acceptance and Purchase Orders upon approval.
7. Monitoring procurement activities to identify risks or non-compliance with NUS policies.
8. Providing support and guidance on procurement policies, procedures, and systems. Engaging suppliers for registration in SmartBuy and handling related clarifications.
9. Resolving issues faced by users with procurement systems.
10. Reporting on procurement performance and spending analysis regularly.
11. Managing LMPRS and NUService Hub requests.
12. Updating changes to Approving Authorities and approval limits.
13. Performing timely procurement transactions in NUS' procurement system to meet service levels.
14. Developing a supplier network, managing supplier relationships and contracts.
15. Overseeing or supporting independent handling of POs by respective teams or staff.
16. Supporting general office procurement such as stationery and supplies.
17. Conducting sourcing for GGS category.
18. Disseminating updates on procurement policies.
19. Developing and delivering training programs and clinics on procurement policies and practices.
20. Collaborating with NUS Dentistry teams for procurement planning aligned with budgets and strategic goals.
21. Analyzing spending patterns to identify opportunities for cost optimization and strategic procurement.

Qualifications:

• Bachelor's degree, preferably in Business Administration or related field.
• 3-5 years of relevant procurement experience.
• Strong management skills with knowledge of bidding, negotiation, and procurement policies.
• Excellent communication and interpersonal skills for stakeholder engagement.
• Proficiency in e-procurement and ERP systems (e.g., SmartBuy).
• Proficient in Microsoft Office applications.