Procurement Assistant Manager

PAP Community Foundation; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A leading non-profit organization is seeking a Procurement Officer to manage procurement processes and systems. The role requires overseeing tenders, training staff in procurement practices, and administering contracts. Candidates should have relevant experience, strong organisational skills, and proficiency in MS Office tools.

Qualifications

• Minimum 3 years’ relevant working experience with a degree or 5 years’ with a diploma.
• Experience in administering tenders and using procurement systems is a must.
• Able to work in a fast-paced environment.

Responsibilities

• Execute procurement activities in accordance with policies and procedures.
• Administer the procurement system and maintain the contracts database.
• Prepare and conduct procurement training sessions.

Skills

Organising

Presenting

Writing

Education

Degree in relevant field

Diploma in relevant field

Tools

MS Word

Excel

PowerPoint

Job description

Key Responsibilities:

Procurement

• Adhere to the principles of Transparency, Open and Fair Competition, and Value for Money in all procurement activities.

• Execute procurement activities in accordance with the PCF Purchasing Policy and standard procurement procedures.

• Administer tenders including drafting of tender specifications, publication, briefings, responding to enquiries, tender closing, conducting clarifications, evaluations, seeking approval, contracting, etc.

• Guide and work with PCF divisions, departments and centres to finalise requirements, evaluations, approval papers, etc.

Systems and Processes

• Administer the procurement system.

• Propose, review and update standard operating procedures.

• Lead spend analysis and demand aggregation projects, and process automation initiatives.

Contracts Management

• Lead the maintenance of the contracts database and issue reminders for contract renewals in a timely manner.

• Lead periodic reviews of the Conditions of Contract, and manage contract disputes resolution.

Training

• Prepare training content, plan and conduct procurement training sessions and centre engagement sessions for PCF divisions, departments and centres.

• Draft and issue procurement advisories and quarterly newsletters.

Administration

• Process vendors registration and respond to enquiries.

• Conduct review of purchase orders and support audits.

• Perform filing and office management.

• Any other duties assigned.

Job Holder Requirements:

• Degree with a minimum of 3 years’ relevant working experience or

• Diploma with a minimum of 5 years’ relevant working experience.

• Experience in administering tenders and using procurement systems is a must.

• Proficient in MS Word, Excel and PowerPoint.

• Excellent organising, presenting and writing skills.

• Able to work in a fast-paced environment.

We regret that only shortlisted candidates will be notified.