Procurement Administrator

Element Materials Technology Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

Element Materials Technology Ltd. is seeking a Procurement Administrator in Singapore to support procurement operations. The role involves administrative tasks, documentation handling, and order tracking to ensure efficient supply chain processes. This position offers a chance to grow your career within a global TIC business, emphasizing organization, attention to detail, and teamwork.

Qualifications

• 3+ years of experience in procurement or finance administration.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Proficient in ERP systems and tools related to procurement.

Responsibilities

• Assist the procurement team with day-to-day tasks and administrative duties.
• Prepare and process purchase orders, maintaining organized records.
• Track and monitor purchase orders to ensure timely delivery.
• Prepare and handle procurement-related documents such as contracts and invoices.
• Assist in preparing reports and summaries for procurement activities.

Skills

Procurement administration experience

Attention to detail

Organizational skills

Proficiency in ERP systems

Communication skills

Problem-solving mindset

Tools

Microsoft Excel

Tendering tools

Spend Analytics

Project Management tools

Job description

Overview

Element has an opportunity for a Procurement Administrator to join our growing team. In this role, you will provide administrative support to the procurement team, ensuring the smooth operation of procurement activities. Handle documentation, invoice processing, track orders, and maintain supplier and procurement records, generate and share reports contributing to the efficiency of the supply chain process. This is a great opportunity to develop your administration career within a global TIC business.

This role is based in Jalan Boon Lay, Singapore.

Responsibilities

• Assist the procurement team with day-to-day tasks and administrative duties. Prepare and process purchase orders, ensuring accuracy and compliance.
• Maintain organized records of procurement activities, contracts, and supplier details.
• Track and monitor purchase orders to ensure timely delivery. Coordinate with suppliers and internal teams to address delays or discrepancies. Update procurement databases with order status and other relevant information.
• Prepare and handle procurement-related documents such as contracts, invoices, delivery notes, etc. Ensure compliance with company policies and regulations in all documentation.
• Assist in preparing reports and summaries for procurement activities. Communicate with suppliers to confirm orders, delivery schedules, and pricing details. Support supplier onboarding by collecting required documentation and maintaining records.
• Maintain and update procurement systems and databases. Respond to procurement-related inquiries from internal and external stakeholders.
• Assist with resolving issues related to orders, payments, or deliveries.
• Receive and review invoices from suppliers to verify accuracy and compliance with contractual agreements. Manage goods receipt notes.
• Collaborate with the finance department to process invoices for payment, ensuring timely and accurate disbursement. Monitor and analyze procurement costs to identify opportunities for cost savings and process improvements. Ensure alignment among cross-functional teams to coordinate procurement activities.
• Generate and analyze reports on procurement performance, cost savings, and other relevant metrics, providing regular updates to management on the status of procurement activities and potential risks.

Skills / Qualifications

• 3+ years of experience in procurement or finance administration.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Proficiency in ERP systems and other tools like Tendering, Spend Analytics, Project Management, Microsoft Excel, etc.
• Presentable, well-organized, cooperative team member with good communication skills.
• Ability to multitask and manage priorities.
• Problem-solving and proactive mindset.
• Team-oriented with the ability to work independently when needed.

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Company Overview

Element is one of the fastest-growing testing, inspection, and certification companies in the world. With over 9,000 professionals operating across 270 sites in 30 countries, our purpose is to ‘Make tomorrow safer than today’.

We help ensure products, materials, processes, and services are safe, compliant, and fit for purpose, supporting customers from R&D through regulatory approvals to production. Our global laboratory network of scientists, engineers, and technologists is dedicated to supporting quality, sustainability, and market access.

While we have a global presence, working at Element feels like being part of a smaller company. We empower you to take charge of your career and reward excellence and integrity with growth and development opportunities.

Our role in creating a safer world is significant, and industries worldwide depend on our meticulous work and attention to detail.

Diversity Statement

At Element, we prioritize our people. We are an equal opportunity employer that values diversity and inclusion, aligned with our vision to become “the world’s most trusted testing partner”.

All qualified candidates will be considered based on objective, work-related criteria without regard to age, disability, ethnicity, gender, marital status, race, religion, dependents, sexual orientation, gender identity, or other characteristics protected by law.