Procurement Admin: Subcontractor Claims & Payments

NMS SCAFFOLDING PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

NMS SCAFFOLDING PTE. LTD. is seeking a detail-oriented Sub-Contractor Claims Coordinator to manage claims status, prepare debit notes, and monitor penalties and advances on sub-contractors.

You will verify records of sub-contractor work against claims and ensure payment certifications follow approved recommendations. You will reconcile invoices, prepare quarterly accrual listings, liaise with external suppliers and the QS team to resolve discrepancies, and support site work schedules with timely

Responsibilities

• Updates management on sub-contractors’ claims status (i.e. work performed, penalties, back-charges, advances imposed on sub-contractors)
• Prepares debit notes on back-charges and/or penalties imposed on sub-contractors; follows up to ensure that such debit notes are contra against claims raised by sub-contractors
• Assists in identifying and resolving discrepancies/errors between records of sub-contractor work completed against sub-contractor claims
• Verifies and ensures that payment certification issued to sub-contractors are in accordance with approved sub-contractors’ interim payment recommendations
• Reconciliation of sub-contractors’ invoices against payment certification issued
• Prepares accrual listing reporting on a quarterly basis (i.e. work done by sub-contractors yet to be billed)
• Works closely with external suppliers to ensure the accuracy in price and quantity for materials ordered & delivered
• Reconciliation of delivery orders against approved purchase orders and suppliers invoices
• Liaises and rectifies discrepancies/disputes with external supplies
• Liaises with QS of any discrepancy in certification amount
• Liaises with finance for payment that requires immediate attention due to site work schedule
• Performs any other duties as may be assigned.

Job description

NMS SCAFFOLDING PTE. LTD. is seeking a detail-oriented Sub-Contractor Claims Coordinator to manage claims status, prepare debit notes, and monitor penalties and advances on sub-contractors.

You will verify records of sub-contractor work against claims and ensure payment certifications follow approved recommendations. You will reconcile invoices, prepare quarterly accrual listings, liaise with external suppliers and the QS team to resolve discrepancies, and support site work schedules with timely