POST OFFICE MANAGER

Borr Drilling; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in the drilling industry is looking for a Post Office Manager responsible for overseeing daily operations and managing staff within a dynamic environment. This role requires strong organizational and communication skills, as well as expertise in office management and HR functions. Competitive salary, benefits, and opportunities for career advancement are offered, making it an excellent opportunity for qualified candidates.

Benefits

Competitive salary package

Performance bonus or incentive allowance

Paid annual and medical leave

CPF contributions

Staff training and development opportunities

Transport or mobile allowance

Friendly and supportive work environment

Career advancement opportunities

Company-organized team-building activities

Qualifications

• Minimum 2-4 years of experience in office or site administration.
• Experience with logistics coordination or project documentation is an advantage.
• Knowledge of work permit documentation is preferred.

Responsibilities

• Oversee daily operations, manage postal staff, and ensure compliance.
• Prepare operational and financial reports for senior management.
• Delegate tasks and train staff on administrative procedures.

Skills

Office operations understanding

HR support functions knowledge

Accounting tasks familiarity

Strong organization skills

Communication and coordination skills

Attention to detail

Education

Diploma or Certificate in Office Administration, Business, Construction Admin

Tools

Microsoft Office

Job description

Job Responsibilities

• At least 4 Years of working experience in the related field is required for this position.
• Oversee the daily operations of the post office, ensuring smooth and efficient service delivery
• Manage and supervise postal staff , including training, scheduling, and performance evaluations
• Ensure accurate handling of mail , parcels, and financial services (e.g., money orders, bill payments)
• Monitor cash handling procedures , sales transactions, and ensure compliance with financial controls
• Maintain proper inventory of postal supplies , stamps, forms, and equipment
• Ensure compliance with postal regulations, company policies , and safety standards
• Resolve customer complaints or service issues in a professional and timely manner
• Prepare daily, weekly, and monthly operational and financial reports for senior management
• Coordinate with regional or national postal authorities for operational updates and policy changes
• Implement and promote new services or initiatives to improve customer satisfaction and revenue
• Oversee security procedures , including mail handling protocols and access control
• Ensure the post office is clean, organized, and provides a professional environment for staff and customers

Job Requirements

• Diploma or Certificate in Office Administration , Business , Construction Admin , or a related field
• Minimum 2–4 years of experience in office or site administration, preferably within the construction or engineering industry
• Prior experience in handling project documentation, logistics coordination , or site support is an advantage

Skills & Competencies

• Good understanding of office operations in a construction setting (e.g., delivery notes, site records, contractor logs and )
• Good knowledge of HR support functions (e.g., timekeeping, worker records, permit tracking and MOM matters)
• Familiar with accounting tasks such as invoicing, petty cash handling, and purchase order tracking
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with accounting or HR software is a plus
• Strong organization skills , able to manage filing, data entry, and document control efficiently
• Good communication and coordination skills to liaise between office, site teams, and suppliers
• Attention to detail and accuracy in handling records and reports

Other Requirements

• Able to handle multi-tasking in a fast-paced, site-based or project-driven environment
• Responsible, trustworthy, and able to work independently
• Willing to visit job sites , coordinate material delivery, or assist with site-related admin when needed
• Knowledge of work permit or foreign worker documentation (for Singapore context) is an added advantage

Office Staff Management Responsibilities

• Supervise and lead the office administrative team , ensuring daily tasks and operations are completed efficiently
• Delegate responsibilities, set priorities, and monitor staff performance to meet deadlines and service standards
• Provide training and guidance to new and existing staff on administrative procedures and company policies
• Conduct regular meetings and communication to maintain team alignment and resolve workflow issues
• Assist with performance reviews, leave planning , and conflict resolution within the office team
• Foster a positive work environment , promoting teamwork, accountability, and professional growth
• Coordinate with management to ensure office staffing needs and workloads are properly managed

Benefits Offered by the Company (Post Office Manager)

• Competitive salary package , based on experience and qualifications
• Performance bonus or incentive allowance based on individual and company performance
• 5.5-day or 5-day work week (depending on company policy)
• Paid annual leave, medical leave, and public holidays as per MOM regulations
• CPF contributions in accordance with Singapore regulations
• Staff training and development opportunities
• Transport or mobile allowance (if applicable)
• Friendly and supportive work environment with close coordination between admin, accounts, and project teams
• Career advancement opportunities within the company’s admin or operations department
• Company-organized team-building activities , staff lunches, and festive celebrations