PMO/Project Admin IS-70549

INFOGAIN SOLUTIONS PTE. LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading project management firm in Singapore is seeking a PMO/Project Admin to coordinate projects, manage financials, and support resource management. The ideal candidate will have a degree in Business Administration or similar, with at least three years of IT Project Support experience. Strong organizational and analytical skills are essential. This role offers the opportunity to work in a dynamic environment with direct interaction with stakeholders.

Qualifications

• Minimum 3 years of IT Project Support experience, preferably in banking/financial industry or other highly regulated industries.
• Good understanding of Project Life Cycle and basic understanding of project methodologies such as waterfall and agile.
• Strong interpersonal skills and ability to communicate well with senior stakeholders.

Responsibilities

• Coordinate project schedules, timelines, and resources.
• Track and manage project expenses, including forecasting and budgeting.
• Provide administrative assistance to the Project Manager/Team.

Skills

Organizational skills

Analytical skills

Communication skills

Problem-solving skills

Multitasking

Education

Degree in Business Administration / Banking / Finance / Project Management

Tools

MS Word

MS Excel

MS PowerPoint

SharePoint

Job description

Role: PMO/Project Admin

Job Requisition Number: IS-70549

Job Level: More than 6 years of relevant experience (L3/L4)

Location: Singapore

Key Responsibilities

Project Coordination

• Coordinate project schedules, timelines, and resources.
• Track project / project’s deliverables progress and report to the Project Manager / Team.

Financial Management

• Track and manage project expenses, including forecasting and budgeting.
• Process and track project-related invoices, payments, and expenses.
• Provide regular financial updates to the Project Manager and stakeholders.

Contract Management

• Maintain project contracts, including but not limited to vendor contracts such as Master Service Agreement, Statement of Work/Work Order, client agreements, and partnership agreements.
• Maintain accurate and up-to-date contract documentation.

Resource Management

• Assist with sourcing / hiring of new resources including liaising with suppliers on requirements, arrangement of interviews, etc.
• Manage resource renewals; Ensure timely renewals and notifications.
• Facilitate resource onboarding / offboarding formalities.
• Maintain resource records.

Communication

• Act as a liaison between project team members, stakeholders, and clients.
• Respond to project-related inquiries and requests.

Administrative Support

• Provide administrative assistance to the Project Manager/Team, including scheduling meetings, making travel arrangements, and preparing meeting materials.
• Coordinate information for ad-hoc RFI requests.

Documentation / Data Management

• Maintain accurate and up-to-date project documentation, including key project artefacts, project plans, status reports, and meeting minutes.
• Ensure all project documents are properly stored and easily accessible.
• Track and update project / resources’ data and/or metrics to facilitate higher management’s analysis and review for decision making.

Key Requirements

• Degree in Business Administration / Banking / Finance / Project Management or a related field.
• Minimum 3 years of IT Project Support experience, preferably in banking/financial industry or other highly regulated industries.
• Have a good understanding of Project Life Cycle and basic understanding of project methodologies such as waterfall and agile.
• Innovative and have past track records of introducing process improvement.
• Very strong organisational and analytical skills, is meticulous with details.
• Highly-motivated self-starter and strong team player and able to work with a high degree of autonomy.
• Excellent communication / interpersonal skills and able to communicate well with senior stakeholders.
• Good attitude, coachable and able to maintain a high degree of confidentiality with the information handled during the course of work.
• Able to multitask, work in a fast paced environment, handle high degree stress and meet deadlines.

Technical Skills

• Advance knowledge of MS Word, Excel, PowerPoint and SharePoint.

Please forward your resume in MS word format to [e-mail]