PMO (Project)

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Job Description

The PMO (Project) role involves budget tracking, vendor/supplier management, reporting, and project coordination. The ideal candidate will support project managers in financial planning, governance, and process optimization while ensuring effective communication across stakeholders.

Works in the area of Software Engineering, which encompasses the development, maintenance and optimization of software solutions/applications.

1. Applies scientific methods to analyse and solve software engineering problems.
2. Responsible for the development and application of software engineering practice and knowledge, in research, design, development and maintenance.
3. Exercises original thought and judgement and supervises the technical and administrative work of other software engineers.
4. Builds skills and expertise of his/her software engineering discipline to reach standard software engineer skills expectations for the applicable role, as defined in Professional Communities.
5. Collaborates and acts as a team player with other software engineers and stakeholders.

Responsibilities

• Budget Tracking and Reporting
• Publish budget reports, tracking month-on-month budget utilization.
• Ensure project budget accountability with Project Managers.
• Track expenses, manage expense gaps, and validate planned vs. actual vs. adjusted expenses.
• Highlight discrepancies and overspending.
• Manage budget-related risks, including raising, maintaining, monitoring, and mitigating risks.
• Vendor/Supplier Management
• Support internal contract management, including legal clearance processes.
• Assist in vendor/supplier contracting and e-Memo processes.
• Manage vendor/supplier invoice processing, including timesheet review and optimization.
• Work with Project Managers to review timesheet entries and activities.
• Reporting & Governance
• WSR/Fortnight Management Meetings
• Schedule and manage logistics for meetings as per project governance.
• Conduct pre-consultations with stakeholders as required.
• Draft, review, and publish status reports and meeting minutes.
• Track and assign action items, ensuring follow-ups until closure.
• SteerCo Meetings
• Schedule and manage logistics for SteerCo meetings.
• Conduct pre-consultations with stakeholders.
• Draft, review, and publish SteerCo decks and meeting minutes.
• Consolidate, assign, and track action items to ensure closure.
• Project Management Support & Coordination
• Support for Project Managers
• Maintain and track the RAIDS (Risks, Assumptions, Issues, Dependencies) register.
• Assist in maintaining the stakeholder matrix and communication plan.
• Support new project initiation activities.
• Aid the Program Manager in financial planning.
• Draft and submit applications for Kessai processes.
• Support Project Managers in Kessai drawdown planning, review, and approval.
• Track action items and program activities through a TO-DO tracker.
• Resource Demand Management & Supply
• Manage demand forecasting and fulfillment for the program/project.
• Create and maintain a resource loading sheet (RLS).
• Oversee the resource requisition process, including sourcing and interviews.
• Track resource leave management for project resources.
• Assist in vendor resource onboarding, including laptop issuance, ID card access, and logistics.

Capgemini is a global business and technology transformation partner, helping organizations to accelerate their dual transition to a digital and sustainable world, while creating tangible impact for enterprises and society.